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About the Role
The Accounts Payable Lead reports to the Director of Accounting within Finance. This role is responsible for processing and supervising invoice processing, Payment Run, vendor management, and Process Implementation and Improvement for Hitachi Rail Canada Inc. This is a Fixed Term position for 12 Months.
Responsibilities
- Process third party vendor invoices accurately and in a timely manner.
- Ensure invoices are supported by approved documentation.
- Liaise with Treasury to correctly process hedged items to mitigate exposure to foreign currency movements.
- Assist Treasury with managing payments to meet company cash flow deliverables.
- Maintain optimal aging of Accounts Payable.
- Ensure effective communication with Buyers and the Quality team to drive timely resolution of invoice processing delays related to inventory receipts, PO issues, and vendor disputes.
- Manage, communicate, and resolve all queries in a timely manner.
- Participate actively in clearing open items, advanced payments GL account, GRIR, and other accounts during the month-end process.
- Complete monthly supplier statement reconciliations for specified key suppliers.
- Prepare month-end journal entries and ensure completeness of accruals.
- Prepare monthly balance sheet reconciliations on Accounts Payable related accounts.
- Verify expense reports for compliance with company Travel Policy.
- Process third party, intercompany, expenses, and other payments according to the payments schedule.
- Support changes to AP or payments process by actively changing daily routines.
- Suggest improvements to AP or payments process regularly.
- Implement changes in procedures and internal controls to enhance operational efficiency within Accounts Payable and payments.
- Assist with the implementation of new technologies or processes as needed.
- Work in cross-functional implementation teams if requested.
- Input vendor master data to support payments in SAP.
- Maintain vendor master data to support payments in SAP, including cleansing the data at least annually and amending data when requested.
- Run reports on vendor master data upon request.
- Communicate with other stakeholders regarding process changes to ensure understanding of impact and assist with necessary changes in their daily routines.
- Be proactive and accepting of change to the process or in the department.
- Frequently promote changes as a positive experience to all stakeholders.
- Support effective cross-training of area-specific skills to everyone in P2P.
- Ensure adherence to all laws, company policies, and departmental procedures.
- Comply with financial internal controls.
- Ensure process maps and procedures are up to date and available for all AP and Payment processes.
- Ensure timely resolution of issues.
- Participate in special projects at the request of management.
- Perform other duties as assigned.
Requirements
- University degree with a specialization in Accounting and Accounts Payable.
- At least 5 years of experience in a computerized accounting environment.
Skills
- Experience with large accounting software (SAP preferred).
- Excellent knowledge of Excel, including advanced functions.
- Very good communication and interpersonal skills.
- Ability to organize workload to meet deadlines and work with little supervision.
- Ability to work under pressure of deadlines.
Location
- Toronto, Ontario, Canada
Work Type
- Hybrid
- Full time
Experience Level
- 5+ years
Education Level
- University degree
Salary/Compensations
- 68,583 - 102,875
Benefits
- Health, Dental and Vision plans - 100% of premiums are company-paid
- Retirement Savings Plan with a company match
- Company paid holidays
- 3 weeks of vacation
- Company provided Life and accident Insurance, LTD
- Worklife programs such as Flextime
- Variety of Development and Training opportunities
About the Company
- A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into.
Equal Opportunity
- At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.