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About the Role
Cape Breton University (CBU) is seeking an Administrative Assistant for the School of Arts and Social Sciences for an approximately 10-month limited term. This role supports academic policies, procedures, services, and events by collaborating with the administrative team.
Responsibilities
- Provide comprehensive administrative support to department chairs and the Bachelor of Social Work Program.
- Coordinate academic timetable development, enrollment, course administration, waitlist, and field placement.
- Support faculty advising scheduling, admissions, and practicum.
- Participate in school-based committees and working groups.
- Attend university events, professional development seminars, workshops, and conferences.
- Generate analytical reports using university ERP systems (Colleague, Advise, Recruit).
- Support Quality Assurance initiatives through research, auditing, report writing, and operational reviews.
- Perform other related duties as assigned.
Requirements
- A diploma or degree in a relevant area of study or practice.
- Minimum of three years of recent related experience, preferably in an education/academic environment.
- Demonstrated experience working in a fast-paced office environment with complex, changing priorities.
- Excellent interpersonal and communication skills, both oral and written.
- Ability to work with a diverse range of clients.
- Ability to work in a team environment and maintain good working relationships.
- Good organizational skills, personal judgment, and ability to maintain confidentiality.
- High level of proficiency with MS Office (Teams, Word, Excel, PowerPoint).
- Ability to quickly learn new software, applications, and digital tools/systems, including the CBU student information system.
- Cover letter describing applicant's expertise.
- Complete resume.
- List of at least three references.
Skills
- MS Office (Teams, Word, Excel, PowerPoint)
- University ERP systems (Colleague, Advise, Recruit)
- CBU student information system
- Interpersonal skills
- Communication skills (oral and written)
- Organizational skills
- Judgment
- Confidentiality
Location
- Sydney, NS
Work Type
- Limited Term
- Full-time
Experience Level
- 3 years of recent related experience
Education Level
- Diploma or degree in a relevant area of study or practice
Salary/Compensations
- Band A5
About the Company
- Cape Breton University (CBU) is strongly committed to fostering diversity within its community.
- CBU is committed to Equity, Diversity, and Inclusion (EDI).
Equal Opportunity
- We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.
- Please note that all qualified candidates are encouraged to apply but applications from Canadians and permanent residents will be given priority.
- Applicants are encouraged to self-identify if they are part of a marginalised community, or have experience working with Indigenous communities.
- If we contact you for an interview and you are a person with a disability who requires technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance.