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About the Role

The EA and Team Assistant supports the Global Head of Documentaries and Factual, overseeing Fremantle’s Global Documentaries department and the Non-Scripted Global Content Acquisitions team. This role requires enthusiasm and a flexible approach to join a small, thriving team.

Responsibilities

Proactively manage complex diaries for the Global Head of Documentaries and Factual and VP Non-Scripted Acquisitions, balancing multiple priorities across international time zones.
Provide diary support to the rest of the team as required.
Act as liaison for the Global Head’s time and commitments across various Fremantle roles.
Assist the Global Head in managing and prioritizing complex tasks.
Manage all national and international travel end-to-end for the Global Head and VP.
Provide national and international travel management to the rest of the team as required.
Coordinate and manage Documentaries Festivals, forums, and events.
Build strong relationships with internal and external stakeholders across multiple time zones.
Act as ‘front-of-house’ for the department, coordinating team requirements and preparing for meetings.
Coordinate information and communication across the wider team, including meetings and emails.
Maintain and disseminate systems of organisation, including a slate tracker.
Compile agendas, track attendance, and ensure materials are ready for meetings.
Minute meetings, distribute notes, and follow up on actions.
Organize and support key events such as screenings, away-days, and pitch meetings.
Support the Global Head and VP with producing presentations.
Process expenses, track spend, and handle purchase orders and invoices.
Provide PA cover for other senior executives within the International department as required.
Act as a key department liaison to support on IT and operations requests.

Requirements

Demonstrable PA experience in a busy matrix global organisation, with a proven track record of supporting multiple senior individuals.
Extensive complex travel booking experience.
Resilient and proactive mind-set with a flexible approach to daily workload.
Excellent organisational and time-management skills with exceptional attention to detail.
Strong problem-solving skills and accuracy in administration.
Highly self-motivated.
Experience of working under pressure and multi-tasking.
Ability to use one’s own initiative.
Experience of managing confidential information.
Ability to prioritise and work to tight deadlines.
Ability to work independently.
Proactive and positive can-do attitude.
Professional presentation and demeanour.
Strong written and verbal communication skills.
Excellent M/S Office skills including Word, Excel, Outlook and PowerPoint.
Team-player able to work within a diverse team with many local and international internal and external stakeholders.
An interest in Content Acquisitions and a proactive attitude willing to deliver on the Team Assistant role and pick up ad hoc projects.
Experience and understanding of the documentary industry and key players.
Experience with coordinating events.

Skills

PA experience
Complex travel booking
Organisational skills
Time-management skills
Attention to detail
Problem-solving
Administration
Self-motivation
Working under pressure
Multi-tasking
Initiative
Managing confidential information
Prioritisation
Working to deadlines
Independent work
Proactive attitude
Positive attitude
Professional presentation
Professional demeanour
Written communication
Verbal communication
MS Office (Word, Excel, Outlook, PowerPoint)
Teamwork
Stakeholder management
Content Acquisitions interest
Documentary industry understanding
Event coordination

About the Company

Fremantle is a powerhouse of the TV and Film industry, one of the world’s largest and most successful creators, producers, and distributors of Entertainment, Drama & Film and Documentaries.
We make shows with global appeal, from critically acclaimed dramas to award-winning films and incredible entertainment.
Our purpose is Creating the Extraordinary, Together.
We tell stories that connect people around the world, reflecting and celebrating diversity.
We aim to engage and inspire our audiences through compelling, irresistible entertainment.
We bring together people from all backgrounds and cultures.
We are committed to creating opportunities for talent by being inclusive.