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About the Role
Foley's New York office is seeking an Assistant to provide legal assistance to attorneys in daily practice operations, delivering quality work product for clients. The role involves complex administrative and clerical tasks, producing documents using firm software.
Responsibilities
- Assist attorneys with complex secretarial and clerical duties, including word processing, document production, meeting coordination, client communication, and scheduling.
- Interact with individuals at all levels within the firm, industry, and community, involving significant client contact.
- Screen telephone calls, letters, and visitors, answering routine questions and providing information.
- Schedule appointments, arrange conferences and travel, and maintain attorney calendars and dockets to meet deadlines.
- Communicate attorney instructions and gather information from other attorneys within the practice area.
- Create, organize, and maintain client files, and follow up on pending matters.
- Manage physical and electronic client, research, and administrative files using NetDocs.
- Respond to client questions and gather information as needed.
- Anticipate attorney needs and prepare draft documentation, including correspondence and client billing.
- Provide document production services, including styling and formatting.
- Proofread all documents for formatting, spelling, and grammatical accuracy.
- Prepare documents and packages for mail, messenger, and overnight delivery, ensuring all attachments are included.
- Redirect attorney requests and needs to expedite solutions.
- Manage incoming and outgoing mail and email.
- Submit conflicts checks through OPEN.
- Enter new client matter information in OPEN and prepare engagement letters.
- Prepare expense reports and disbursement forms.
Requirements
- Experience in an office/legal setting required.
- Proficient in Microsoft Word, Outlook, PowerPoint, and Excel.
Skills
- Microsoft Word
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Excel
- NetDocs
- OPEN
Location
- New York
Work Type
- Hybrid
Education Level
- High School Diploma or equivalent required
- Associate's Degree or Bachelor's Degree preferred
Salary/Compensations
- $61,900 to $141,000
About the Company
- Foley & Lardner LLP offers a supportive work environment where unique perspectives are embraced and developed.
- The firm provides opportunities and resources for professional growth, experience, and meaningful connections.
- Over 2,300 employees are #HappyatFoley.