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About the Role

This role provides high-level administrative, professional, and personal support to the company's founders, helping to manage priorities, drive projects, and ensure follow-through across a wide range of business and personal matters. The position requires someone who is intellectually curious, rigorous, highly organized, discreet, creative, and proactive, with a strong understanding of business priorities and the ability to handle confidential information with utmost discretion.

Responsibilities

Manage the Founders’ active calendars of professional and personal appointments, commitments, and tasks, including complex scheduling across international time zones.
Develop an understanding of the relative importance and urgency of competing demands and proactively help ensure that the Founders’ time is aligned with their priorities.
Arrange Founder travel, meeting logistics, agendas, written materials, and related details.
Ensure that the Founders are fully briefed and prepared for meetings, events, and trips by obtaining and synthesizing relevant background information.
Identify open issues, decisions that need to be made, and necessary follow up.
Support and coordinate selected projects and initiatives for the principal Founder.
Help establish next steps, track tasks and deadlines, coordinate with others involved, and follow up to make sure work keeps moving.
Determine an effective approach and move the work forward for projects that may begin with an objective rather than detailed instructions.
Use modern generative AI tools confidently and responsibly to improve the quality and efficiency of research, correspondence, meeting preparation, document review, information synthesis, task management, and other appropriate workflows.
Proactively identify opportunities to use AI to improve how work gets done while exercising sound judgment regarding confidentiality, accuracy, and sensitive information.
Maintain visibility into important commitments, decisions, requests, and tasks involving the Founders and other members of the Arc team.
Proactively surface matters requiring attention, follow up with colleagues as necessary, and help prevent important issues from getting lost among competing demands.
Manage an extremely active inbox in collaboration with the principal Founder.
Review and prioritize incoming communications, synthesize lengthy or complex information, draft or respond to correspondence when appropriate, identify matters requiring action, and ensure timely follow up.
Conduct research and gather information on business, operational, personal, and other matters as requested.
Distill information into clear and useful summaries and, where appropriate, identify options, considerations, and recommended next steps to support the Founder’s decision making.
Handle the full range of administrative, personal, and practical responsibilities required to keep the Founders and office functioning smoothly.
Perform routine tasks such as ordering lunch, setting up meetings, handling dishes, maintaining supplies, running errands, organizing materials, making reservations, coordinating purchases, assisting with household related matters, and taking care of practical details.

Requirements

Bachelor’s degree or equivalent experience
3+ years of relevant job experience supporting senior executives, founders, principals, or similarly demanding leaders, or comparable experience in executive support, project management, or operations
Excellent attention to detail, strong organizational skills and pro-active problem solving
Ability to independently coordinate projects, determine next steps, and keep work moving when instructions or information are incomplete
Excellent written and oral communication, including the ability to synthesize substantial amounts of information quickly and accurately
Ability to prioritize, multi-task, follow-through and report back, and manage time effectively
Ability to work independently and as part of a team
Ability to handle highly confidential or sensitive business or personal matters with discretion
High degree of proficiency in MS365, SharePoint, and Teams
Ability to keep calm under pressure
Ability to quickly and accurately analyze problems and identify appropriate solutions
Willingness to move comfortably between higher level work and routine administrative or office tasks as circumstances require
Experience working with international colleagues and across time zones is a plus

Skills

AI skills
Generative AI tools
MS365
SharePoint
Teams
Communication
Organization
Problem-solving
Project coordination
Time management
Discretion

Location

New York, NY

Work Type

Full-time

Experience Level

3+ years

Education Level

Bachelor's degree or equivalent experience

Salary/Compensations

$95,000 to $125,000 annually

About the Company

Active in venture capital, opportunistic real estate and family office activities.
Maintains an active venture capital portfolio, investing in companies around the globe, as well as real estate developments in the US.
Supports the Founders’ family office, philanthropic, and personal activities.

Equal Opportunity

All qualified applicants will receive consideration without regard to race, creed, gender, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws.
Provides reasonable accommodation to employees and applicants for employment who have disabilities.