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About the Role
We are seeking an Executive Assistant to join our Austin office. This role provides exceptional support across a wide variety of operational and administrative tasks required to maintain an efficient, organized, and effective office environment.
Responsibilities
- Welcome clients, recruits, and employees, ensuring the office is neat and organized.
- Assist with security and crisis response.
- Assist with planning and organizing recruiting events.
- Assist with general printing, tracking, and reporting for recruiting.
- Perform basic industry/company research for Request for Proposals.
- Perform data entry to support client project accounting.
- Upload materials to intranet site.
- Initiate, draft, and edit/review/format documents.
- Provide proofreading skills for client documents and internal communications.
- Work with office leadership to organize and host office lunches, happy hours, and other activities.
- Work with office leadership to provide effective communications to personnel regarding office events and firmwide activities.
- Greet office visitors and assist them.
- Support executives and management team by producing reports, presentations, and/or proposals.
- Manage Executive Outlook details (Contacts, Calendar, Email responses).
- Anticipate the needs of executives on a daily basis.
- Prepare and manage Time & Expense reports on behalf of executives.
- Arrange travel for executives, including flights, hotels, and transportation.
- Handle printing/copying/faxing, binding, and mail.
- Partner with the local team to provide back-up support to executives.
- Support and model excellent service by exhibiting a positive attitude and enthusiasm.
- Work with Executive team business partners to schedule and manage client meetings.
- Coordinate with local and regional marketing teams to prepare marketing materials.
- Schedule conference rooms and coordinate audio visual and/or catering needs.
- Arrange rooms for offsite meetings/events.
- Manage Salesforce updates and reporting for executives.
- Support Human Resources with local office needs.
- Coordinate with other offices to provide additional support to the region.
- Participate in ongoing training regarding technology upgrades and new systems.
Requirements
- Professional, confident, enthusiastic and detail-oriented.
- Demonstrated track record of working effectively with a senior executive in a fast-paced and service-oriented corporate environment.
- Excellent oral and written communication skills.
- Excellent interpersonal and organizational skills.
- Demonstrate initiative and be a self-starter.
- Ability to work independently, exercise good judgment; resourceful, problem-solving skills.
- Positive and approachable; ability to interact well with all levels of staff and clients.
- Demonstrated accomplishments in working with a variety of levels of personnel to achieve business objectives.
- Demonstrated accomplishments in coordinating and maintaining follow-up on several projects simultaneously.
- Demonstrated accomplishments in proofreading and editing.
- Demonstrated accomplishments in handling confidential information in a strictly professional manner.
- 2+ years of professional experience, required.
- Bachelor’s degree, preferred.
- Advanced skills in Microsoft applications (Word, Excel, PowerPoint, Outlook), including Teams to manage meetings, recordings, notes, etc.
Skills
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Outlook
- Microsoft Teams
- Salesforce
Location
- Austin, TX
Work Type
- Hybrid
- In-person (at least 3 times per week)
Experience Level
- 2+ years of professional experience
Education Level
- Bachelor's degree preferred
Salary/Compensations
- $59,000.00 - $88,000.00
Benefits
- Eligible for an annual discretionary bonus
- Medical coverage
- Dental coverage
- Vision coverage
- FSA healthcare accounts
- HSA healthcare accounts
- Life insurance
- Accident insurance
- Adoption assistance
- Fertility assistance
- Paid parental leave up to 10 weeks
- Short-term disability
- Long-term disability
- Company 401(k) savings and investment plan with an employer match of 50% on the first 6% of contributions
- Choice Time Off (CTO) for vacation, personal needs, and sick time (up to 20 days per calendar year for new hires)
- 11 paid holidays
About the Company
- The Protiviti Career provides opportunity to learn, inspire, and advance within a collaborative and inclusive culture.
- Protiviti hires curious individuals for whom learning is a passion.
- Protiviti's mission: We Care. We Collaborate. We Deliver.
- At every level, Protiviti champions leaders who live values of integrity, inclusion, innovation, and commitment to success.
- Protiviti's vision is to be the most trusted global consulting firm.
Equal Opportunity
- Protiviti is an Equal Opportunity Employer. M/F/Disability/Veteran
- Protiviti is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities.