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About the Role
An award-winning events and brand experience agency is seeking an organised and client-focused Event Travel & Delegate Coordinator to support the delivery of high-profile UK and international events. This role is ideal for someone who enjoys managing complex logistics, liaising with stakeholders, and ensuring a seamless delegate experience from registration through to post-event reporting.
Responsibilities
- Coordinate attendee travel and accommodation.
- Manage registration platforms and event communications.
- Maintain delegate data.
- Prepare travel documentation.
- Support onsite event delivery.
- Produce post-event reports and reconciliations.
- Liaise with suppliers.
- Administer budgets.
- Work closely with event delivery teams to ensure successful project outcomes.
Requirements
- Previous experience in events, delegate management, travel coordination, or event logistics.
- Strong organisational skills with the ability to manage multiple projects simultaneously.
- Experience coordinating delegate registration, travel, accommodation, and attendee communications.
- Excellent stakeholder management and client-facing communication skills.
- Strong administrative, reporting, and data management capabilities.
- Confident working with budgets, invoicing, and financial reconciliation.
- Advanced Microsoft Office skills, particularly Excel.
- Ability to remain calm under pressure and adapt to changing priorities.
- Willingness to travel and support live events in the UK and internationally.
- Experience in an events agency, incentives, travel, or corporate events environment (Desirable).
- Venue sourcing and supplier negotiation experience (Desirable).
- International event delivery experience (Desirable).
- Knowledge of travel-related financial processes and compliance requirements (Desirable).
Skills
- Event logistics
- Delegate management
- Travel coordination
- Stakeholder management
- Client-facing communication
- Administrative skills
- Reporting
- Data management
- Budget administration
- Financial reconciliation
- Microsoft Office (Excel)
Location
- London
Work Type
- Hybrid
- Full-time
Experience Level
- Graduate
- Early-career
Education Level
- Graduate of the Event Academy
Benefits
- 25 days annual leave plus bank holidays
- Additional birthday leave
- Private healthcare (following probation)
- Pension scheme
- Life assurance
- Cycle-to-work scheme
- Hybrid working
- Regular team social events
About the Company
- Award-winning events and brand experience agency.