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About the Role
Our Sydney Metro West Linewide Project is currently seeking a Document Controller to join the Quality & Completions Team. This role will see you working as part of a team with other Document Controllers and reporting directly to the Document Manager.
Responsibilities
- Compile lot records, chase and close out missing information when required.
- Organize and track the exchange of documents between clients, subcontractors, and the project office.
- Verify that all document submissions are consistent with project branding and format requirements.
- Manage the distribution, collection, and processing of documents in line with project guidelines for the creation, evaluation, and approval of design documents and other necessary materials, instructions, certifications, and records.
- Manage the storage and filing of project and company records.
- Ensure document submissions are in accordance and compliant with the project document formats and requirements.
- Implement workflows and collate, issue and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, product certification and records.
- Plan and record document flow to and from all necessary parties, including client, sub-contractors and the project office.
- Record issues and track location of control documents and drawings.
- Ensure current versions are maintained of all documents subject to revision and issued to required project parties.
- Ensure documents are managed in strict confidentiality.
- Perform all duties in accordance with John Holland policies, processes, systems and procedures.
Requirements
- Experience in a major project environment or equivalent industry.
- Minimum 3 years’ or more experience in document control.
- Knowledge of project management systems and processes.
- Experience with records management and tracking.
- Advanced computer skills.
- Prioritisation skills.
Skills
- Aconex experience
Location
- Sydney
Work Type
- Full-time
Experience Level
- 3+ years
Education Level
- Relevant qualification in Business Administration, Finance, Human Resources or other associated disciplines.
Benefits
- Competitive remuneration with salary continuance, and salary sacrifice options.
- 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave.
- Multicultural leave exchange.
- Two extra days to prioritise your wellbeing.
- Career progression opportunities.
- Learning and development opportunities including emerging talent programs, clear career pathways, and technical and leadership training.
- Flexible working options.
About the Company
- At John Holland, our purpose is simple – we transform lives with everything we do.
- We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.
- Deep experience and capability with a genuine care about creating better lives for people along the way.
- Be part of the team that’s up for the challenge of transforming lives for good.
- Sydney Metro West is a transformational 24 km underground railway connecting Sydney CBD to Parramatta, with stations at Westmead, Parramatta, Sydney Olympic Park, North Strathfield, Burwood North, Five Dock, The Bays, Pyrmont and Hunter Street.
- The Linewide package connects the entire system, delivering the critical rail infrastructure and technology that bring the metro network to life.
- Project offices are located across several Sydney locations including the CBD, Clyde, Rosehill, The Bays and Burwood North.
Equal Opportunity
- We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.
- Inclusion, diversity and equity is part of how we work.
- We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change.
- We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.