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About the Role
The Accounts Payable Specialist supports the effective and accurate management of the Club’s Accounts Payable function, ensuring invoices, payments, and financial transactions are processed accurately, efficiently, and in accordance with established accounting procedures and internal controls. This position reports to the Assistant Controller and works collaboratively with vendors, departments, and the Accounting team to support accurate financial records and effective day-to-day accounting operations.
Responsibilities
- Manage the day-to-day Accounts Payable function, ensuring supplier invoices, employee-related payments, commissions, independent contractor payments, and other approved disbursements are accurately processed and paid within established timelines.
- Manage invoices through Beanworks, including receiving, reviewing, coding, routing for approval, monitoring approval status, and maintaining supporting documentation.
- Process approved invoices and payments through Jonas, ensuring transactions are accurately recorded to the appropriate general ledger accounts.
- Prepare and process EFT transactions and other approved methods of payment for vendors, independent contractors, commissions, employees, government agencies, and other payees.
- Maintain accurate vendor and contractor records, including new vendor setup, banking information, payment details, statements, and required supporting documentation.
- Review invoice coding, approvals, taxes, payment terms, and general ledger allocation for completeness and accuracy and follow up on discrepancies as required.
- Respond to vendor and internal Accounts Payable inquiries, reconcile supplier statements, and investigate outstanding invoices, duplicate invoices, payment discrepancies, and credits.
- Record and assist with the reconciliation of corporate credit card transactions, ensuring appropriate coding, approvals, receipts, and supporting documentation.
- Perform regular Accounts Payable reconciliations and review outstanding invoices, vendor balances, payment status, credits, and other AP transactions.
- Support month-end and year-end closing activities, including AP reconciliations, accrual-related information, outstanding invoice reviews, and general ledger support.
- Assist with the annual audit by preparing Accounts Payable documentation, payment records, reconciliations, vendor information, and supporting schedules as required.
- Maintain complete and organized electronic Accounts Payable records and ensure transactions are processed in accordance with Club procedures, internal controls, and approval requirements.
- Provide ongoing Accounts Payable and administrative support to the Accounting team, including reporting, analysis, system maintenance, process improvements, special projects, and other related duties as assigned by the Assistant Controller or Director of Finance.
Requirements
- Post-secondary education in Accounting, Finance, Business Administration, or a related field.
- Minimum 1 year of experience in a high-volume Accounts Payable environment.
- Working knowledge of general accounting principles and Accounts Payable processes.
- Strong attention to detail and organizational skills, with the ability to process financial information accurately and meet deadlines.
- Strong communication and interpersonal skills with the ability to work effectively with internal departments, vendors, and external partners.
- Ability to work independently and collaboratively as part of the Accounting team while managing multiple priorities in a deadline-driven environment.
- Demonstrates sound judgment, professionalism, and discretion when handling confidential financial and employee information.
Skills
- Beanworks
- Jonas
- Accounting systems
- Invoice management systems
- Attention to detail
- Organizational skills
- Communication skills
- Interpersonal skills
- Independent work
- Collaborative work
- Time management
- Judgment
- Professionalism
- Discretion
Location
- Onsite
Work Type
- Full-time
Experience Level
- Minimum 1 year of experience in a high-volume Accounts Payable environment.
Education Level
- Post-secondary education in Accounting, Finance, Business Administration, or a related field.
Salary/Compensations
- $52,000-$56,000
Benefits
- Comprehensive health and dental benefits for employees and their immediate family
- Professional development opportunities
- Employee Health & Wellness Program
- Bonus Program
- Staff Meal Plan
- Bike Share TO
- Transportation Assistance
- Summer Recognition Program
- Complimentary Parking
About the Company
- The Boulevard Club has been honoured as the 2025 Best Club of the Year by the Club Management Association of Canada (CMAC).
- Recognized as a Great Place to Work for four consecutive years.
- Named Best Place to Work in Retail and Hospitality in both 2023 and 2025.
- Named Best Place to Work in Ontario in 2025.
- Recognized among Best Workplaces for Women and Mental Wellness 2026.
- We take pride in providing safe and inclusive communities that inspire wellness, growth, and excellence.
- We create exceptional social, athletic, and recreational environments, celebrating memorable experiences and positive connections.
- For over a century, The Boulevard Club has built a reputation for time-honoured traditions, exemplary service, and outstanding athletic, social, and dining experiences for Members of all ages.
- Our success is driven by our people.
- We are committed to hiring, developing, and rewarding a diverse and inclusive team that delivers exceptional Member experiences.
Equal Opportunity
- The Boulevard Club is an inclusive employer and has a workplace accommodation policy in place.
- Accommodations are available upon request throughout the recruitment and selection process.
- Applicants with accessibility needs are encouraged to contact Human Resources for further information.