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About the Role

The Procurement & Contracts Operations Associate provides operational and technical support to the Procurement & Contracts Department (P&C). This role supports department management, delivers customer service, maintains data in accounting and contract administration systems, develops documentation, analyzes data, and contributes to P&C projects. The position collaborates with the P&C team, Contract Management Office, external vendors, TRS leadership, and agency staff.

Responsibilities

Provides administrative and operational support to P&C staff and management, including preparing correspondence, forms, meeting materials, agendas, presentations, executive summaries, and follow-up documentation.
Maintains and updates policies, procedures, job aids, training materials, and recurring reports, ensuring accurate content, document control, and compliance support.
Supports program development and operational improvement through research, trend analysis, benchmarking, quality reviews, and tracking of procurement and contract requirements.
Compiles information and coordinates responses to public information requests and inquiries from internal business units.
Coordinates meetings and tracks feedback, approvals, action items, and related records to support timely follow-through.
Coordinates travel for the Division, including preparation of travel vouchers, reimbursements, and other related documents.
Collects, validates, maintains, and analyzes data and performance metrics; prepares recurring and ad hoc reports, dashboards, charts, summaries, and other analytical products to support workload management and decision-making.
Maintains department systems and digital content, including PAVES, SharePoint, shared drives, and the metrics dashboard, to support accurate information, effective organization, usability, and document consistency.
Identifies outdated, duplicate, or disorganized content and supports appropriate review, cleanup, and records maintenance.
Documents processes and develops guidance and training materials for department technologies and systems.
Provides responsive technical and customer support to internal and external stakeholders and collaborates with P&C staff on special projects.
Participates on division and agency-wide project teams.
Supports project planning and execution by developing project plans, timelines, task lists, materials, and deliverables; coordinating inputs; and monitoring deadlines.
Tracks and communicates project status, risks, issues, decisions, and action items to team members and stakeholders.
Identifies project obstacles, recommends solutions, and facilitates meetings and discussions to maintain progress.
Manages assigned deliverables from initiation through completion, ensuring timely and accurate results.
Participates in trainings and projects related to the TRS Fellowship Program including webinars, quarterly check-ins, classes or other learning activities, book group, projects and the mentoring program.
Meets TRS Fellowship Program deadlines and goals for completion of trainings in deliverables in a timely manner.
Performs related work as assigned.

Requirements

Bachelor’s degree or Master's degree from an accredited college or university within the last 12 months.
None

Skills

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
Developing reports, dashboards, presentations, or analytical products
Creating visual materials using PowerPoint, Canva, or similar design tools
Formatting effective prompts for AI tools
Data analysis and visualization tools such as Power BI, or similar platforms
General office practices, administrative procedures, and business operations
Research, process improvement, quality review, and project coordination methods
Microsoft Office applications and AI productivity tools, such as Copilot
Data management, performance measurement, reporting, and visualization tools, including databases and Power BI or similar platforms
SharePoint and shared-drive practices for document organization, version control, and records maintenance
Organizing and prioritizing multiple assignments, project tasks, deliverables, and deadlines while maintaining accuracy
Collecting, validating, analyzing, and summarizing data from multiple sources to develop reports, dashboards, and recommendations
Conducting research, reviewing processes, identifying issues, and recommending practical solutions
Communicating information clearly and professionally through correspondence, reports, presentations, meeting materials, and verbal communication
Using Microsoft Office, SharePoint, data systems, dashboard tools, AI productivity tools, and visual design applications to produce accurate, professional work products
Providing responsive customer and technical support, resolving routine issues, and escalating concerns appropriately
Tracking and communicating project status, risks, decisions, approvals, and action items
Maintaining accurate, organized, and current data, digital content, documents, and records across department systems
Developing clear, creative, and effective prompts for AI tools
Coordinating multiple tasks, projects, deliverables, and deadlines with appropriate attention to detail
Identifying issues, exercising sound judgment, and escalating concerns appropriately
Working independently and collaboratively while maintaining effective relationships with coworkers, management, agency staff, vendors, and other stakeholders

Location

TRS Headquarters Building 1
4655 Mueller Boulevard
Austin, Texas, 78723
United States

Work Type

Unclassified Temporary Full-Time (UFP)
Fellowship Program Position
full-time
temporary
limited term assignment

Experience Level

Fellowship Program Position: This Fellowship Program position is a full-time, temporary, limited term assignment not to exceed three years from the date of hire. It is intended for individuals that have graduated with a bachelor's degree or master's degree from an accredited college or university within the last 12 months.

Education Level

Bachelor’s degree or Master's degree from an accredited college or university within the last 12 months.

Salary/Compensations

$55,582.00 - 66,565.00, Annual Salary

Benefits

administering and counseling pensions and healthcare benefits

About the Company

Service, Respect, and Connection are core to the individual and collective TRS experience.
At TRS, we’re inspired by our employees who bring authenticity and commitment to our mission to improve the retirement security of public education employees and retirees throughout Texas.
As a group of achievers, we tap collaboration and innovation to raise the bar in performance, administering and counseling pensions and healthcare benefits to ensure certainty for the future of our members.
We invite you to join us, where both personal and career growth are respected, and where you can make a difference in our members’ lives every day.

Equal Opportunity

Military Occupational Specialty (MOS) Codes: Veterans, Reservists or Guardsmen with experience in the Military Occupational Specialty ( https://www.trs.texas.gov/files/trs-military-crosswalk.xlsx ) along with the minimum qualifications listed above may meet the minimum requirements and are highly encouraged to apply. Please contact Talent Acquisition at careers@trs.texas.gov with questions or for additional information.