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About the Role
The Production Assistant supports the Production Stage Manager (PSM), Company Management, production crew, and dancers of Alvin Ailey American Dance Theater (AAADT). This role involves daily studio, stage, documentation, and video work to ensure rehearsals and performances run safely and on schedule, covering New York, domestic and international tours, and special events.
Responsibilities
- Prepare studios before company class and rehearsals, including floor tape, spike marks, sound systems, and iPads.
- Check spaces and equipment before every call, keeping rehearsal spaces orderly and reporting hazards.
- Start and break company class and rehearsals on time, recording accurate start and end times.
- Take attendance at the start of each call and notify the PSM of absences or late arrivals.
- Maintain the callboard as the dancers’ central source of information.
- Maintain the privacy of rehearsal rooms and company floors.
- Call assigned ballets and follow cue sheets as directed by the PSM.
- Supervise activities and personnel on stage during rehearsals, performances, and technical calls.
- Assist with load-in and load-out, including directing truck unload and setting up dressing rooms.
- Maintain first aid kit supplies for stage and rehearsal use.
- Assist Company Management with air and bus travel, accounting for all assigned dancers in transit.
- Prepare, proofread, and distribute daily schedules, casting sheets, cue sheets, and performance reports.
- Verify details before submitting paperwork, including studio and dancer conflicts.
- Post casting changes and communicate them to relevant departments.
- Process paperwork for company class teachers and accompanists, and submit timesheet information for payroll.
- Prepare materials and take notes for production and new works meetings.
- Run production errands as needed.
- Maintain accurate inventory of production equipment and office supplies.
- Set up cameras and verify their settings before each recorded rehearsal and performance.
- Record, edit, upload, back up, and manage rehearsal and performance footage.
- Complete recurring setup and administrative tasks accurately and on time.
- Follow established checklists, procedures, and supervisory direction.
- Communicate absences, delays, changes, problems, and task status promptly.
- Direct production questions to the PSM and administrative matters to Company Management.
- Perform other duties as assigned by the PSM.
Requirements
- 1–2 years of live performance, stage management, or production support experience.
- Working knowledge of dance terminology and stage management workflows.
- Proficiency in Mac OS, Windows, MS Office, Zoom, and Teams.
- Strong organizational, multitasking, and time management skills.
- Meticulous attention to detail.
- Ability to follow established procedures precisely, take direction, and apply feedback.
- Excellent interpersonal and communication skills, both verbal and written.
- Ability to remain calm and adaptable in fast-paced, union environments.
- Ability to establish and maintain productive working relationships in multicultural and diverse environments.
- Positively represent the company in all public places.
- Ability to travel extensively.
- Valid passport required.
- Must pass criminal and child abuse background checks.
Skills
- Mac OS
- Windows
- MS Office
- Zoom
- Teams
- Video editing (Final Cut Pro preferred)
- Organizational skills
- Multitasking skills
- Time management skills
- Attention to detail
- Interpersonal skills
- Communication skills (verbal and written)
Location
- New York
- Domestic tours
- International tours
Work Type
- Full-time
- Extensive annual touring
Experience Level
- 1-2 years experience
Salary/Compensations
- $1,133 weekly minimum
- $1,133 weekly maximum
About the Company
- Alvin Ailey American Dance Theater (AAADT) is rooted in African American tradition and expresses itself through the universal language of dance.
- The Ailey organization aims to bring together an inclusive community with no limitations, connecting through a common love of dance and cherishing its heritage.
- The company strives to be collaborative and nimble while maintaining a cohesive and supportive work environment.
Equal Opportunity
- Alvin Ailey Dance Foundation is an Equal Opportunity Employer.
- Employment is based upon personal capabilities and qualifications without discrimination based on race, color, religion, creed, sex, sexual orientation, national origin, age, disability, marital status, veteran status, citizenship status, or any other protected characteristic as established by law.