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About the Role
The Proposal Writer is instrumental in achieving sales objectives by creating competitive, strategic, and customized proposals for complex RFPs. This role involves collaborating with various departments to define proposal strategies and showcase the company's integrated security solutions and operational expertise.
Responsibilities
- Support the development of proposal strategy in collaboration with business owners, sales leaders, and cross-functional teams
- Analyze RFP requirements to identify client priorities, evaluation criteria, and key decision drivers
- Contribute to value messaging that differentiates GardaWorld’s integrated security solutions
- Ensure proposals are aligned with client industry context, risk environment, and operating requirements
- Develop clear, structured, and persuasive proposal content tailored to each client
- Translate operational, financial, and solution inputs into business-focused messaging
- Ensure consistency, accuracy, and quality across all proposal sections
- Review, edit, and proofread proposal content to meet professional and compliance standards
- Coordinate inputs from Sales, Operations, Finance, HR, Legal, and subject-matter experts
- Facilitate working sessions to gather required information and align content
- Ensure all contributors understand expectations, timelines, and deliverables
- Manage proposal timelines, priorities, and submission schedules
- Track risks, dependencies, and outstanding inputs throughout the proposal lifecycle
- Escalate issues as needed to ensure on-time, high-quality submissions
- Maintain proposal documentation, templates, and records within company platforms and CRM
- Contribute to the evolution of proposal templates, tools, and content libraries
- Incorporate lessons learned from proposal outcomes to improve future submissions
- Support the standardization of proposal processes while maintaining flexibility for customization
Requirements
- 5+ years of experience in proposal writing, RFP responses, or strategic commercial writing
- Experience in security, facilities services, infrastructure, construction, engineering, or other complex B2B service environments preferred
- Strong understanding of integrated service solutions and operational delivery models
- Excellent written communication skills in English
- Strong organizational and project management skills with the ability to manage multiple deadlines
- Proven ability to work effectively in cross-functional, matrixed environments
- Proficiency with Microsoft Office (Word, PowerPoint, Excel)
- CRM and proposal tools are an asset
Skills
- Proposal writing
- RFP responses
- Strategic commercial writing
- B2B services
- Proposal strategy
- Value messaging
- Written communication
- Organizational skills
- Project management
- Microsoft Office (Word, PowerPoint, Excel)
- CRM
- Proposal tools
Location
- Hybrid/Remote
Work Type
- Hybrid
Experience Level
- 5+ years
Salary/Compensations
- 80k-90k
Benefits
- Competitive benefits, including insurance and retirement plans
- Career development opportunities
About the Company
- GardaWorld is a national, growing organization.