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About the Role
The Transportation & Trade Compliance Coordinator will manage inbound and outbound freight, ensuring smooth movement from contract manufacturer pickup to final delivery and goods receipt in SAP. This role primarily focuses on transportation, including scheduling, routing, carrier cost management, and accurate record-keeping. It also involves supporting customs with classification, documentation, and compliance tasks.
Responsibilities
- Coordinate inbound freight from contract manufacturers, confirming readiness and scheduling pickups.
- Plan and book outbound shipments, coordinating with the warehouse for status and appointments.
- Obtain and compare freight estimates and quotes from carriers to select optimal options.
- Negotiate rates with carriers for spot and recurring lanes.
- Schedule and route shipments across parcel, LTL, and FTL, re-booking as needed.
- Create and update shipments in SAP, post Goods Receipts and Goods Issues, and maintain delivery dates.
- Resolve quantity, PO, and SAP discrepancies with contract manufacturers and the warehouse.
- Track shipments to delivery, updating the Transportation Tracker with ETD, ETA, and actual delivery.
- Collect signed BOLs, proof of delivery, and shipping documents, and manage cross-border paperwork.
- Check carrier invoices and accessorial charges, flag discrepancies, and file freight claims.
- Classify products and maintain the master classification file for new SKUs and duty rates.
- Prepare commercial invoices and proformas not supported by SAP.
- Manage broker clearance requests.
- Support country-of-origin certifications, free trade agreement documentation, drawback submissions, and duty forecasting.
- Perform internal entry audits and maintain classification rationale.
Requirements
- 2+ years in transportation, logistics, freight coordination, or supply chain operations.
- Hands-on SAP experience, including deliveries and Goods Issue / Goods Receipt postings, or equivalent ERP experience.
- Experience booking and tracking shipments with carriers across parcel, LTL, and FTL.
- Working knowledge of freight documents: bill of lading, proof of delivery, packing list, commercial invoice.
- Strong Excel skills: filters, lookups, pivot tables, and maintaining clean trackers.
- Comfort working across two functions and shifting priorities between Transportation and Customs.
- Clear, professional written and phone communication with outside partners.
- Experience working with contract manufacturers or third-party suppliers on inbound freight (preferred).
- Experience with a transportation management or shipment visibility platform (preferred).
- Experience with cross-border (US/Canada) shipments and working with customs brokers (preferred).
- Working knowledge of tariff classification, customs entries, country of origin, or free trade agreement documentation (preferred).
- Experience with freight invoice audit or freight claims (preferred).
Skills
- SAP
- Excel
- Transportation
- Logistics
- Freight Coordination
- Supply Chain Operations
- Carrier Management
- Customs Compliance
- Tariff Classification
- Documentation Management
- Communication
Location
- New York
Work Type
- Hybrid
Experience Level
- 2+ years
Education Level
- Diploma or degree in supply chain, logistics or business (preferred)
Salary/Compensations
- $30—$35 USD
Benefits
- Competitive salary and bonus program for full-time team members
- Flexible hybrid work environment with opportunities for collaboration and growth
- Inclusive culture that values diverse perspectives and celebrates individuality
- The chance to be part of a fast-growing, award-winning global beauty brand
About the Company
- Launched in 2015, Sol de Janeiro is a globally recognized, award-winning beauty brand inspired by Brazil’s beauty rituals, warmth, and spirit.
- The brand delivers a sensory experience with clinically proven results, transformative textures, and transportive fragrances.
- Headquartered in New York, the company has expanded globally with teams in Paris, London, and Germany.
- Recognized as one of TIME100’s 2024 Most Influential Companies, Fast Company’s 2024 World's Most Innovative Companies, and WWD Beauty Inc’s Power Brands of 2024.
Equal Opportunity
- Sol de Janeiro is committed to diversity and inclusion in the workplace.
- We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
- Requests for accommodation due to a disability or any other protected characteristic can be made at any stage of the recruitment process and during employment by contacting our People Experience Team at careers@soldejaneiro.com.