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About the Role
The Project Coordinator supports the successful execution of medical communications projects by providing project coordination and administrative support. This role partners with Client Engagement and Production stakeholders to ensure timelines, documentation, and processes are maintained accurately and consistently, helping projects stay organized and move forward.
Responsibilities
- Support the coordination and administration of projects from initiation through closeout.
- Create, maintain, and update project tasks, timelines, and milestones within the project management system.
- Ensure project information remains accurate and current throughout the project lifecycle.
- Assist with project setup, including timelines aligned with scopes of work and billing schedules.
- Support resource booking and scheduling across project tasks.
- Prepare and maintain internal and client status reports for review.
- Coordinate internal and client meetings, including agendas and meeting recaps.
- Support medical, legal, and regulatory (MLR) review processes, including document submission, tracking, and follow-up.
- Maintain organized project documentation and records in accordance with company procedures.
- Track and allocate project-related expenses.
- Assist with data entry and maintenance in agency management systems and publication databases.
- Support audits, invoicing activities, and revenue reporting.
- Communicate effectively with internal teams and escalate issues or risks as needed.
- Participate in client meetings and programs to support senior team members, including onsite attendance when required.
- Perform other project coordination and administrative duties as assigned.
Requirements
- Bachelor's degree required; Communications, Life Sciences, Business, or a related field preferred.
- Equivalent industry experience may be considered.
- 1-2 years of experience in project coordination, project management, or a related administrative role.
- Experience in a medical communications, agency, consulting, or professional services environment preferred.
- Experience with project management tools and systems preferred.
- Foundational knowledge of project coordination principles and workflows.
- Strong organizational and administrative skills with exceptional attention to detail.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Excellent written, verbal, and interpersonal communication skills.
- Ability to follow established processes and appropriately escalate issues.
- Strong time management and prioritization skills.
- Proactive, solutions-oriented mindset with a willingness to learn and grow.
- Ability to collaborate effectively with cross-functional teams.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Familiarity with project management and document submission systems preferred.
- Professionalism, integrity, and composure under pressure.
Skills
- Project coordination
- Project management
- Administrative support
- Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Project management tools
- Document submission systems
Experience Level
- 1-2 years of experience
Education Level
- Bachelor's degree
About the Company
- To learn more about working at Red Nucleus, please visit Careers | Red Nucleus.
Equal Opportunity
- Diversity, equity and inclusion are valued at Red Nucleus and we believe we have a shared responsibility to provide equal opportunity and foster an inclusive spirit.
- We do not discriminate on the basis of race, color, national origin, religion, caste, sexual orientation, gender, age, marital status, veteran status, or disability status.