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About the Role
Responsible for all aspects of payroll processing, including timecard transactions, final pay, W-2 preparation, tax reporting, and financial reporting. Collaborates with systems personnel to ensure accurate programming of systems reflecting company pay policies and regulatory compliance. Understands payroll and time system functionality to ensure accurate processing and downstream impact on financial reporting. Performs payroll duties for multiple companies with complex calculations, ensuring accuracy and timeliness, and compliance with all regulations. Provides subject matter expert support and end-user testing for payroll systems. Reviews payroll entries for completeness and accuracy, and prepares/collaborates on reconciliations of payroll-related balance sheet accounts. All duties are performed while respecting confidentiality and promoting the organization's mission and philosophy.
Responsibilities
- Sets department goals, establishes priorities, and monitors staff work.
- Understands all department functions and systems.
- Coordinates workflow to ensure timely and accurate payroll processing and accounting.
- On-boards new employees, organizes ongoing training, and cross-training.
- Develops staff to function independently while fostering a team environment.
- Completes employee performance reviews and implements counseling/discipline processes.
- Manages employee hours and ensures adequate staffing within budget.
- Collaborates with organizational leadership on pay policies.
- Ensures high customer service from the payroll department.
- Assists in accurate posting of payroll activity to the general ledger.
- Prepares and/or collaborates on reconciliation of payroll-related balance sheet accounts.
- Assists in maintaining the payroll interface to the general ledger.
- Ensures all payroll accruals are recorded properly in the general ledger.
- Serves as a resource for administrative and operational staff on payroll issues.
- Prepares and/or reviews payroll funding to external parties and between companies.
- Prepares and/or reviews required returns and reconciles payroll-related tax filings.
- Reconciles Milliman and Schwab reports quarterly to payroll information.
- Acts as a liaison with the Finance team on payroll-related items.
- Serves as a subject matter expert for payroll and timekeeping systems.
- Collaborates with system administrators and analysts on system programming and interface maintenance.
- Maintains working knowledge of state and federal payroll regulations.
- Reviews payrolls for accuracy prior to final transmission.
- Coordinates with HR on new pay policies, regulatory compliance, and 401k plan definitions.
- Creates/updates payroll department policies and procedures.
- Ensures third-party vendor files and funding are reconciled.
- Coordinates the development of required reporting.
- Coordinates with system administrators and analysts on system issue resolution.
- Identifies potential training and system issues and provides recommendations.
- Conducts and manages quarterly time-edit audits and reports findings.
- Assists supervisor with other assignments as needed.
- Maintains productive, professional relationships with internal and external customers.
- Conducts site visits to assist employees and managers with payroll questions and training.
- Works with other department leaders to create a positive working environment.
- Acts as a liaison to external departments.
- Identifies opportunities for process improvement within the payroll process and systems.
- Performs or coordinates the accurate preparation of payroll information for audits.
Requirements
- At least ten (10) years of full cycle payroll experience required.
- At least two (2) years of tax reporting experience required.
- Three (3) or more years of supervisory experience required.
- Experience with ADP preferred.
- Experience working in a multi-specialty physician practice a plus.
- Knowledge of MS Office applications.
- Advanced working knowledge of Excel required.
- Working knowledge of Access data base queries preferred.
- Current working knowledge and application of payroll laws and regulations.
- Knowledge of accounting principles and practices.
- Ability to handle multiple projects simultaneously.
- Ability to manage competing priorities.
- Excellent customer service skills.
- Excellent verbal and written communication skills.
- Excellent interpersonal & problem solving skills.
- Ability to work in a team environment.
- Knowledge of human resource fundamentals and underlying laws, i.e., FLSA, ADA, FMLA, etc.
- Working experience with researching, interpreting, and communicating verbally and in written form, payroll law and payroll tax related regulations.
Skills
- Payroll processing
- Tax reporting
- Supervisory experience
- ADP
- MS Office applications
- Excel
- Access database queries
- Payroll laws and regulations
- Accounting principles and practices
- Customer service
- Verbal communication
- Written communication
- Interpersonal skills
- Problem solving
- Teamwork
- Human resource fundamentals
- FLSA
- ADA
- FMLA
Location
- Central Texas
Work Type
- Full-time
Experience Level
- 10+ years payroll experience
- 2+ years tax reporting experience
- 3+ years supervisory experience
Education Level
- Bachelor's degree in business administration, accounting or finance preferred or equivalent of ten (10) or more years of full cycle time and payroll processing.
- Certified Payroll Professional (CPP) or Fundamentals of Payroll Certification (FPC) preferred
Benefits
- Medical
- Dental
- Vision
- Flexible Spending Accounts
- PTO
- 401(k)
- EAP
- Life Insurance
- Long Term Disability
- Tuition Reimbursement
- Child Care Assistance
- Health & Fitness
- Sick Child Care Assistance
- Development
About the Company
- Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 15 years!
- We are one of central Texas’ largest professional medical groups with 35+ locations and we are continuing to grow.