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About the Role
The Patent Client Services Administrator will manage client portfolios for the firm’s patent group, ensuring quality service and maintaining effective workflows to meet all deadlines.
Responsibilities
- Assist with the drafting and e-filing of various legal documents in the U.S. Patent & Trademark Office (USPTO) related to patent prosecution.
- Serve as an expert for specific client requirements and needs for filing and reporting of documents.
- Format utility/provisional specifications for filing in the USPTO and maintain structural and formatting requirements.
- Draft, prepare and proofread written correspondence.
- Maintain up-to-date knowledge of patent rules and regulations.
- Review and maintain docket calendars for assigned clients, calculate docket dates, and coordinate with docketing personnel.
- Utilize and follow all Fenwick IP specific workflow processes and procedures.
- Prepare client reports as requested.
- Maintain file integrity of electronic documents and correspondence.
- Serve as a back-up to team members as required.
- Perform other duties as assigned.
Requirements
- Must have experience in preparing complex IDSs and stay abreast of all related rules and processes including citing references correctly.
- Must have strong knowledge of IP docketing systems.
- Multitask in a highly demanding, deadline-driven environment.
- Possess a high level of attention to detail.
- Take initiative and work both independently and in a team environment.
- Ability to proofread typed material for grammatical, typographical and spelling errors.
- Ability to type standard correspondence, memoranda and similar material in draft or final form from written material or dictation.
- Exemplary client service skills, with the ability to interact with various departments, all levels of firm executive personnel, vendors and contractors.
- Maintain and handle confidential and sensitive information with discretion.
- Promote effective work practices, work as a team member, and show respect for all firm personnel.
Skills
- Proficiency in navigating USPTO platforms: Patent Center, WIPO, Assignment Center and PTO Financial Manager.
- Comprehensive knowledge of U.S. Patents.
- Proficiency in MS Office applications.
- Excellent written, verbal and organizational skills.
Location
- U.S. office locations
Work Type
- Hybrid
- Full-time
- Overtime as needed
Experience Level
- Minimum of six (6) years of relevant work experience in a patent prosecution practice.
- Experience in a law firm setting is strongly preferred.
Salary/Compensations
- $111,900 - $148,875
Benefits
- Healthcare
- Life Insurance
- Health Savings Accounts
- Flexible Spending Accounts
- Wellbeing
- Discretionary bonus may also be available based on performance.
About the Company
- At Fenwick, we believe that our partners and employees are our most important asset.
- Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program.