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About the Role

As SMART Reading's Development Coordinator, you will help make this work possible by coordinating the operations, donor engagement activities, campaigns, and events that support our statewide fundraising efforts. You'll be an essential member of SMART's Development Team, reporting to the Development Director and working closely with fundraising and communications colleagues to keep projects organized, donor information accurate, and fundraising activities running smoothly.

Responsibilities

Coordinate administrative activities for SMART's statewide Development Team, including meetings, donor records, dashboards, and shared resources.
Support donor communications and stewardship, including calls, emails, acknowledgments, and follow-up.
Partner with development operations colleagues to prepare monthly development reports, maintain accurate donor information, and improve reporting processes.
Manage existing third-party fundraising partnerships and help identify new opportunities.
Maintain the Development intranet site and keep team resources organized and up to date.
Assist with gift processing and other fundraising operations as needed.
Coordinate logistics, timelines, and administrative details for fundraising events and campaigns in partnership with Development and Communications colleagues.
Track event-related revenue and coordinate donor acknowledgments with the Database Manager.
Administer fundraising platforms, including Greater Giving and Give Lively.
Coordinate sponsor materials, vendor relationships, and administrative requirements, including permits, insurance, raffle licenses, and other event needs.
Welcome corporate volunteers and community supporters, coordinate onsite book donations, and share opportunities to get involved with SMART.
Serve as the primary staff liaison to SMART's Associate Board, coordinating meetings, member communications, activities, and ongoing engagement.
Partner with the Communications Director on fundraising newsletters, annual reports, social media, website content, and other projects.
Foster positive, professional, and appreciative relationships with SMART's donors, volunteers, and community partners.
Collaborate across teams and contribute to additional organizational projects as needed.

Requirements

At least two years of experience in fundraising, event coordination, administration, project coordination, or a related field.
Strong communication, organizational, and project coordination skills.
Sound judgment, personal accountability, and a commitment to ethical practices.
Proficiency with Microsoft Office, Google Workspace, or similar tools.
Commitment to fostering an inclusive, equitable environment.
Experience with donor databases, particularly Raiser's Edge NXT.
Familiarity with fundraising and event platforms, such as Greater Giving and Give Lively.
Experience with donor stewardship, fundraising campaigns, or event coordination.
Ability to work in person at our Portland office two to three days per week.

Skills

Organized
Detail-oriented
Proactive problem-solver
Warm, responsive communicator
Collaborative team player
Project coordination
Communication
Organizational skills
Ethical practices
Microsoft Office proficiency
Google Workspace proficiency

Location

Portland, Oregon

Work Type

Hybrid
Full-time

Experience Level

At least two years of experience

Salary/Compensations

$48,000– $52,000 annually

Benefits

Medical insurance with low employee premium contributions
100% employer-paid dental, vision, basic life, AD&D, and long-term disability insurance
Optional dependent coverage and supplemental insurance at the employee's expense
401(k) with up to a 3% employer match
Four weeks (20 days) of accrued paid time off annually
Five personal leave days
Nine paid holidays
Two additional paid seasonal office closures (summer and winter)
Paid supplemental medical leave
Monthly cell phone reimbursement

About the Company

At SMART Reading, we believe every child deserves the opportunity to become an excited, confident reader. Yet too many Oregon children aren't meeting reading benchmarks. SMART brings together volunteers, donors, and community partners to connect kids with two essential ingredients for literacy and learning success: shared reading time and books to keep.
SMART Reading was built on the belief that children's literacy is not one institution's challenge. It belongs to all of us.
Our village stretches across Oregon, bringing together volunteers, donors, families, educators, businesses, foundations, congregations, and neighbors. Together, we provide children with shared reading time and books to keep—simple but powerful supports that can help change the trajectory of a child's life.
When you join SMART, you'll find a collaborative, caring team that's passionate about this mission, opportunities to learn and grow, and a workplace committed to equity, inclusion, and supporting employee well-being.
At SMART Reading, you'll help people act on one simple truth: Reading matters.

Equal Opportunity

SMART Reading is committed to advancing equity and antiracism in early literacy. We recognize that racial, cultural, social, and economic inequities create barriers to opportunity for many children and families. We strive to build an inclusive organization and deliver programs that help all children realize their full potential through reading. We welcome team members who bring diverse perspectives, experiences, and skills and who are committed to advancing this work.