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About the Role
Freedom of the Press Foundation (FPF) is hiring an associate to support its finance and human resources functions. The associate will manage FPF's day-to-day financial operations, support organizational budgeting and reporting, and coordinate with the external accounting firm. This role also supports essential human resources functions, including recruitment, onboarding, performance management, and compliance. The ideal candidate is organized, detail-oriented, comfortable with sensitive information, and interested in improving internal systems.
Responsibilities
- Serve as primary liaison with the external accounting firm, attend biweekly meetings, and coordinate deliverables.
- Oversee day-to-day accounts payable and receivable processes, including expense coding, invoice approvals, payment processing, and tracking incoming funds.
- Review and reconcile company credit card transactions monthly and staff reimbursements weekly.
- Prepare quarterly financial reports, including budget-to-actual comparisons, spending trends, and variance analyses.
- Support the chief development and operations officer during the annual audit, tax return preparation, and annual budgeting processes.
- Coordinate quarterly meetings with the finance subcommittee of the FPF board of directors.
- Support financial compliance and process improvements by updating policies, training staff, and identifying automation opportunities.
- Monitor grant revenue and expenditures, including restricted funding, to ensure accurate tracking against grant budgets.
- Maintain accurate records in accounting systems, ensuring timely entry of employee/vendor information, invoices, payments, and deposits.
- Review contracts and vendor agreements to ensure alignment with budget parameters.
- Other responsibilities as assigned by the chief development and operations officer.
- Recruitment support, including maintaining applicant tracking records, posting jobs, screening resumes, and scheduling interviews.
- Onboarding and offboarding of new staff and contractors, including equipment procurement, meeting scheduling, and I-9 verifications.
- Support payroll and benefits administration, including employee changes, payroll adjustments, and coordination with HR and payroll providers.
- Coordinate the annual performance review process, including sending reminders and processing salary updates.
- Prepare and coordinate independent contractor agreements using approved templates.
- Maintain general organizational infrastructure, such as forwarding state tax notices, administering PTO requests, and processing holiday calendar updates.
Requirements
- Passion for the First Amendment and protecting the press freedom rights of all.
- At least three years of directly relevant experience in finance/accounting.
- Some HR experience preferred.
- Demonstrated familiarity with GAAP and nonprofit accounting principles, including grants management.
- Proficiency in spreadsheet usage, with skills including formulas, financial analysis, and reporting with strong attention to detail.
- Experience with accounting or payroll systems.
- Ability to handle sensitive information confidentially, while demonstrating integrity and professionalism.
- Excellent communication, interpersonal, and diplomatic skills.
- Independent problem-solving and managing competing priorities.
Skills
- GAAP
- Nonprofit accounting principles
- Grants management
- Spreadsheet usage
- Formulas
- Financial analysis
- Reporting
- Accounting systems
- Payroll systems
- Communication
- Interpersonal skills
- Diplomatic skills
- Problem-solving
- Managing competing priorities
Location
- Brooklyn, New York
- U.S.-based remote
Work Type
- Full-time
Experience Level
- At least three years of directly relevant experience in finance/accounting
Salary/Compensations
- US$90,000-95,000 per year
Benefits
- Competitive nonprofit salary
- Full benefits package (details on website's careers page)
About the Company
- Freedom of the Press Foundation (FPF) is a nonprofit organization dedicated to protecting, defending, and empowering public-interest journalism.
Equal Opportunity
- FPF does not discriminate on the basis of an individual’s sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual or reproductive health decisions, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status, and other personal characteristics protected by law.