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About the Role
Cornerstone Family Healthcare is seeking a Program Assistant to manage administrative and office operations for its Dutchess County, Ulster County, and Orange County locations, while also providing programmatic support to the offices and Community Programs department.
Responsibilities
- Answer the telephone promptly using the standard greeting and accurately refer callers/visitors to staff members.
- Offer general support of the phone system to office staff.
- Welcome staff and visitors promptly with a professional and attentive demeanor.
- Coordinate with and report to designated supervisors for tasks/projects.
- Keep the reception area neat, organized, and supplied with agency informational material.
- Perform high-level administrative tasks, including reports, data entry, and professional correspondence.
- Maintain, monitor, and order supplies, water, and keys for Dutchess, Ulster, and Orange Counties.
- Assist with accurate and timely program data entry and filing in Ulster, Dutchess, and Orange County.
- Notify and coordinate with the designated supervisor regarding all operations issues or problems.
- Notify and coordinate with the Director of Facilities regarding all facilities issues or problems.
- Process all outgoing mail and distribute all incoming mail and deliveries.
- Open and close the offices as needed.
- Perform general administrative tasks, including enforcing cleanliness and tidiness of shared spaces.
- Participate in departmental meetings, Safety Committee meetings, and complete safety checklists and fire drills.
- Schedule and facilitate quarterly office meetings.
- Manage food pantries in Ulster, Dutchess, and Orange Counties, including ordering, monitoring distribution, packing bags, and checking expiration dates.
- Collect all forms and perform data entry for the CSP Food Pantry within AIRS.
- Perform all duties with a strong customer service focus.
- Attend and participate in monthly All Staff meetings and other required meetings.
- Be familiar with Cornerstone policies and procedures and the Employee Handbook.
- Maintain confidentiality of all aspects of Cornerstone, including patient confidentiality, financials, and employee relations.
- Perform other related duties as assigned.
Requirements
- High school diploma with 1 year of college; or a High School diploma with two years of experience.
- Must be well-organized.
- Outstanding oral and written communication skills.
- Ability to manage time and multiple tasks efficiently.
- Familiarity with non-profit and/or human service agency operation.
- Sensitivity to HIV/AIDS issues.
- Ability to work independently.
- Must be computer-literate.
- Understanding of Microsoft Word and Excel.
- Experience with electronic data entry is a plus.
- Bilingual (English/Spanish) is a plus.
Skills
- Microsoft Word
- Microsoft Excel
- Electronic data entry
- Customer service
- Administrative tasks
- Data entry
- Filing
- Mail processing
- Supply management
- Time management
- Communication skills
Location
- Newburgh, NY
Work Type
- Full-Time
Education Level
- High school diploma
- 1 year of college
Salary/Compensations
- $20.88 per hour
Benefits
- Competitive salaries
- Health Benefits
- Retirement plan
- Paid Time Off
- Sick Time
- Flexible Spending
- Dependent Care
- Paid Holidays
About the Company
- Cornerstone Family Healthcare is a non-profit Federally Qualified Health Center.
- Mission: To provide high quality, comprehensive, primary and preventative health care services in an environment of caring, dignity and respect to all people regardless of their ability to pay.
- For over fifty years, Cornerstone has been responsive to meeting the needs of the communities it serves, with an emphasis on the underserved and those without access to health care.