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About the Role
Lead a company-wide File Management project to simplify file storage, organization, and sharing across Penguin Random House UK. Support the transition to Microsoft 365 and Box.com, and adapt to other strategic project needs. Report to the Head of Strategic Projects and collaborate with various business units and specialist teams.
Responsibilities
- Lead and motivate a cross-functional project team, ensuring clarity on responsibilities, priorities, and milestones.
- Own the full project lifecycle, including discovery, planning, implementation, migration, and embedding new ways of working.
- Develop and manage the overall project plan, coordinating business analysis, technical delivery, continuous improvement, communications, and training.
- Manage project resources, schedules, dependencies, and financials to ensure on-track delivery.
- Collaborate with the Senior Business Analyst to translate insights into practical project and migration plans.
- Coordinate the transition from existing shared drives to Microsoft 365 and Box.com, engaging technical teams and SMEs.
- Ensure the project addresses technical delivery, people, and process changes for successful adoption.
- Manage project issues, risks, and change requests, including escalation and mitigation.
- Provide clear reporting on milestones, deliverables, dependencies, risks, and issues to stakeholders.
- Build strong stakeholder relationships across PRH and DK, managing expectations.
- Work with internal teams and external suppliers, reviewing SOWs, specifications, and deliverables.
- Maintain appropriate project governance and measure progress against success criteria.
Requirements
- Strong project management experience with a track record of delivering complex projects from planning to implementation.
- Experience managing file management, document management, or similar projects involving user data migration and changes to ways of working.
- Confidence leading delivery across business and technical teams, managing dependencies, and supporting adoption.
- Experience delivering projects involving significant business change, understanding people and process changes alongside technical implementation.
- Experience leading cross-functional project teams and coordinating diverse expertise.
- Strong stakeholder management and communication skills, with the ability to build relationships and manage expectations across organizational levels.
- Good knowledge of Waterfall and Agile project management frameworks, methodologies, and governance structures (e.g., PRINCE2, Scrum).
- Confidence communicating technical or complex information to non-technical audiences.
- Experience with the Microsoft Office digital suite (Outlook, Teams, SharePoint, OneDrive).
- Understanding of technology delivery and the software development lifecycle (requirements gathering, testing, deployment, change management).
Skills
- File Management
- Document Management
- User Data Migration
- Business Change Management
- Cross-functional Team Leadership
- Stakeholder Management
- Communication
- Waterfall Project Management
- Agile Project Management
- PRINCE2
- Scrum
- Microsoft Office Suite
- Microsoft 365
- SharePoint
- OneDrive
- Technology Delivery
- Software Development Lifecycle
- Requirements Gathering
- Testing
- Deployment
- Change Management
- MS Project
- PPM Tools
- JIRA
- Confluence
Location
- Embassy Gardens, London
Work Type
- Hybrid
- 12-month fixed term contract
Experience Level
- Senior
Salary/Compensations
- c.£70,000
Benefits
- Generous bonus scheme
About the Company
- Penguin Random House UK is a company that believes in the power of authenticity and human creativity.
- The Strategic Projects team is a key part of Penguin Random House Operations, helping to deliver transformational change against strategic priorities.
- We work with departments across PRH and DK from initial discovery through to implementation.
Equal Opportunity
- As a Disability Confident Committed organisation, we offer interviews to candidates with a disability who meet the essential criteria for the role, and opt-in on their application form.
- We celebrate creativity and diverse perspectives, so please be yourself!
- While we recognise AI tools can be helpful, we recommend using them thoughtfully to ensure your responses reflect you.