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About the Role

As a Legal Executive Assistant, you will support lawyers by managing the daily functions of an attorney's practice, allowing them to concentrate on developing and sustaining their practice. You will serve as an executive-level assistant for the attorney, creating connections, delivering critical information, ensuring meetings and materials are accurate, and serving as a trusted business partner to help deliver against the priorities of the practice and clients. You will serve as a collaborative partner to Legal Administrative Assistants (LAA) and Legal Support Assistant (LSA) team members who provide support to the attorney’s legal team. This role requires both administrative competence and a thorough understanding of the procedures, relevant business context of tasks, terminology, and documents seen in an attorney’s practice. You will play a critical role in ensuring the smooth operation of the attorney’s practice area and representing the Firm in a professional and positive manner.

Responsibilities

Provides support and management of the attorney’s projects ensuring deadlines are met and tasks are completed efficiently.
Serves as a liaison between attorneys, clients, and other internal departments, handling inquiries and relaying messages accurately.
Develops and maintains professional relationships to ensure teams work together efficiently and effectively.
Delegates assignments as necessary to LSAs (Legal Support Assistants) and AskLegalSupport ensuring timely and accurate completion.
Collaborates as necessary with other LEAs or LAAs to complete more complex projects or provide administrative support for attorneys.
Drafts, proofreads, and finalizes legal documents, correspondence, and presentations on behalf of the attorney.
Provides day-to-day information governance (IG) and records management support for client/matter work by helping ensure content is organized, stored in approved repositories, and maintained in accordance with firm policies and procedures, including proactive matter close-out activities.
Conducts research on behalf of the attorney and practice group.
Oversees meeting planning and coordinates with internal and external parties to ensure logistical and other critical details are in place.
Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely.
Manages the attorney’s calendar, schedules meetings, resolves conflicts; and organizes complex travel itineraries.

Requirements

The ability to communicate effectively in the native language of the region via e-mail or via voice is essential.
Takes initiative to enhance existing and learn additional skills.
Must demonstrate adaptability and discretion with a commitment to continual development.
Exhibits the utmost professionalism and discretion.
Privy to confidential information and sensitive legal matters, making it imperative that they oversee all communications and documents with care and integrity.
Has proven in-depth knowledge of processes, procedures, and types of documents to enable the highest level of administrative and legal support.
Possesses the ability to offer solutions and assists with requests and challenges.
Showcases effective communication and people skills to interact with lawyers, clients, business professionals and firm support teams.
Proven ability to convey complex information clearly and concisely, both in writing and verbally.
Be adept at listening and understand the needs and concerns of others.
Is a process-driven professional with excellent time management, and able to prioritize tasks and multitask efficiently in a fast-paced setting.
Pays attention to minute details and takes initiative on planning.
Works well under pressure and able to stay positive and productive.
Capable of working effectively in a demanding environment.
Shows the ability to request assistance from firm resources to ensure the accurate and timely completion and delivery of work product.
Expert experience with technology and Firm software is essential.
Should be adept at using research tools, case management software, accounting software, and possess proficiency in the Firm’s standard production applications including Word, PowerPoint, and Excel as well as the third-party programs.
Skilled in the ability to adapt to application upgrades and the use of AI-Powered Tools for document production, review, and case research.
Shows flexibility and willingness to learn new skills and adapt to evolving needs of the attorney’s practice.
Demonstrates proficiency in virtual firm collaboration tools such as Zoom and Teams to communicate with internal and external resources on behalf of the attorney’s practice.
Communicate effectively, both verbally and in writing, with clients, lawyers, business professionals, and external audiences.
Produce high-quality work and respond to correspondence in an efficient, timely, and professional manner.
Meet deadlines, manage competing priorities, and commit to meeting high standards.
Comply with firm policies and procedures.
Maintain confidences as required in a law firm environment.
Sedentary work: This is primarily sedentary work, requiring occasional exertion of up to 10 pounds of force to lift, carry, push, pull, or move objects.
The role involves sitting for extended periods, with occasional walking and standing, and occasional travel, both domestic and international.

Skills

Adaptability
Discretion
Professionalism
Communication
Time Management
Attention to Detail
Planning
Working Under Pressure
Technology Proficiency
Research Tools
Case Management Software
Accounting Software
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
AI-Powered Tools
Virtual Collaboration Tools (Zoom, Teams)

Location

New York

Work Type

Hybrid

Experience Level

5 years of experience in an administrative role within a corporate or legal environment providing support to upper-level leadership.

Education Level

High School Diploma or GED
Bachelor’s Degree in legal studies, business administration, or a related field.

Salary/Compensations

$47.39 - $62.79 per hour

Benefits

Medical/dental/vision insurance
401(k)

About the Company

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.

Equal Opportunity

DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.