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About the Role

As a Human Resources Generalist & Executive Assistant, you will serve as a central point of contact between the executive management, employees, and departments. You will manage operational HR processes, from recruiting to offboarding, and support the executive management with organizational, administrative, and special project tasks. This role requires independent work, discretion with sensitive information, and the ability to improve processes for greater efficiency and digitalization.

Responsibilities

Manage the entire recruiting process, including job posting creation, candidate pre-selection, and interview coordination.
Organize onboarding for new employees and manage structured offboarding processes.
Create employment contracts, references, certificates, and other HR documents.
Maintain HR files and master data in Personio and prepare monthly payroll for an external service provider.
Serve as a trusted point of contact for employees on HR-related matters.
Support the development of HR processes and ensure clear, efficient workflows.
Coordinate appointments, calendars, and business travel proactively, keeping track of important deadlines.
Prepare and follow up on meetings, create presentations, minutes, and decision papers.
Coordinate communication between executive management, internal departments, and external business partners.
Structure and present information, ensuring reliable follow-up on relevant topics.
Independently handle confidential special tasks and support company-wide projects.
Identify support needs, prioritize tasks, and free up executive management's time.
Collaborate closely with executive management, departments, and external service providers.
Identify areas for improvement in administrative and HR processes.
Contribute ideas to simplify, standardize, and digitalize processes.
Assist in organizing internal events and team activities.

Requirements

Completed commercial apprenticeship, a degree, or a comparable qualification, ideally related to HR, organization, or business administration.
Professional experience in Human Resources, Executive Assistance, or a similar interface role.
Basic knowledge of labor law and experience with administrative HR processes.
Ideally, experience in payroll preparation and with Personio.
Proficient in MS Office and skilled in structuring information.
Independent, reliable, and solution-oriented work style with a good sense of priorities.
Absolute discretion and a high sense of responsibility when handling confidential information.
Enjoy collaborating with diverse people and departments.
Very good German language skills and good English language skills.
Organizational skills, reliability, responsibility, and a proactive approach are key.

Skills

Recruiting
Onboarding
Offboarding
HR Process Development
Appointment Coordination
Calendar Management
Travel Coordination
Presentation Creation
Minute Taking
Decision Paper Preparation
Communication Coordination
Information Structuring
Process Improvement
Digitalization
MS Office
Personio

Location

Mühlheim am Main
Berlin
Zug (Switzerland)

Work Type

Hybrid
Mobile Working
On-site

Experience Level

Professional Experience

Education Level

Commercial Apprenticeship
Degree
Comparable Qualification

Benefits

Flexible work location
Hybrid work model
Responsibility and trust
Insights into various company areas
Scope for design and active participation in process development
Short decision-making paths
Direct communication
Pragmatic solutions
Open and constructive collaboration
Flexible working hours
Professional and personal development opportunities
Attractive additional benefits via the become1 platform
Meaningful work in a company driving the energy transition

About the Company

PLAN-B NET ZERO is shaping the future of energy supply.
Based in Switzerland, we are developing a digital, pan-European energy provider connecting renewable energies and innovative technologies.
Our mission is an energy supply without fossil fuels.
We are building a growing company with a clear vision, short decision-making paths, and high standards for quality and collaboration.
ESS Energy & Sales Services GmbH is the shared service company of the PLAN-B-NET-ZERO group.