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About the Role
As a Human Resources Generalist & Executive Assistant, you will serve as a central point of contact between the management, employees, and departments. You will manage operational HR processes, from recruiting to offboarding, and support the management with organizational, administrative, and special project tasks. You will work independently, handle sensitive information confidentially, and contribute ideas to make processes more efficient and digital.
Responsibilities
- Manage the entire recruiting process, including job posting creation, candidate pre-selection, and interview coordination.
- Organize onboarding for new employees and manage structured offboarding processes.
- Create employment contracts, references, certificates, and other HR documents.
- Maintain employee files and master data in Personio and prepare monthly payroll for an external service provider.
- Serve as a trusted point of contact for employees on HR-related matters.
- Support the development of HR processes and ensure clear, efficient workflows.
- Coordinate appointments, calendars, and business travel proactively, keeping track of important deadlines.
- Prepare and follow up on meetings, create presentations, minutes, and decision papers.
- Coordinate communication between management, internal departments, and external business partners.
- Structure information and ensure reliable follow-up on relevant topics.
- Independently handle confidential special tasks and support company-wide projects.
- Identify support needs early, set priorities, and free up management's time.
- Collaborate closely with management, departments, and external service providers.
- Identify potential improvements in administrative and HR processes.
- Contribute ideas to simplify, standardize, and digitalize processes.
- Support the organization of internal events and team events.
Requirements
- Completed commercial apprenticeship, a degree, or a comparable qualification, ideally related to HR, organization, or business administration.
- Professional experience in HR, executive assistance, or a similar interface role.
- Basic knowledge of employment law and experience with administrative HR processes.
- Ideally, experience in payroll preparation and with Personio.
- Proficient in MS Office and enjoy structured information preparation.
- Independent, reliable, and solution-oriented work style with a good sense of priorities.
- Absolute discretion and a high sense of responsibility when handling confidential information.
- Enjoy collaborating with diverse people and departments.
- Very good German and good English language skills.
- Organizational skills, reliability, responsibility, and willingness to drive topics independently are key.
Skills
- HR processes
- Recruiting
- Onboarding
- Offboarding
- HR documentation
- Master data maintenance
- Payroll preparation
- Personio
- MS Office
- Information structuring
- Communication coordination
- Process improvement
- Digitalization
- Organizational skills
- Reliability
- Problem-solving
- Discretion
- Responsibility
- Collaboration
Location
- Switzerland
Work Type
- Hybrid
- Flexible working hours
Experience Level
- Professional experience
Education Level
- Commercial apprenticeship
- Degree
- Comparable qualification
Benefits
- Responsibility and trust
- Scope for design and development
- Short decision-making paths
- Flexible working hours
- Hybrid work model
- Development opportunities
- Attractive additional benefits via become1 platform
- Meaningful work in a sustainability-focused company
About the Company
- PLAN-B NET ZERO is shaping the future of energy supply.
- Based in Switzerland, we are developing a digital, pan-European energy provider that combines renewable energies and innovative technologies.
- Our mission is an energy supply without fossil fuels.
- We are building a growing company with a clear vision, short decision-making paths, and high standards for quality and collaboration.
- ESS Energy & Sales Services GmbH is the shared service company of the PLAN-B-NET-ZERO group.