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About the Role
The Office Coordinator plays an important role in creating a professional, welcoming and well-organised office environment. Working closely with the Office Manager and wider team, you will provide front-of-house, facilities and administrative support to ensure the smooth day-to-day running of the office. This is a predominantly office-based role and would suit someone looking to develop their career in office administration and facilities support.
Responsibilities
- Deliver a professional and friendly front-of-house experience for colleagues, clients and visitors.
- Set up meeting rooms, ensuring they are clean, presentable and equipped for meetings and events.
- Support the day-to-day facilities operations, helping to maintain a welcoming, clean, safe and secure working environment.
- Assist with visitor management, including greeting visitors and coordinating contractor access.
- Provide support with office health and safety activities, including office inspections, fire drills and incident reporting.
- Assist with onboarding activities for new joiners, including office tours and first-day arrangements.
- Monitor office supplies and place orders as required.
- Support the management and distribution of incoming and outgoing post, deliveries and couriers.
- Provide switchboard and general inbox support, responding to or escalating enquiries as appropriate.
- Assist with the coordination of local office events and team activities.
- Support meeting and event catering arrangements when required.
- Carry out routine administrative tasks, maintaining accurate records and documentation.
- Help identify opportunities to improve office processes and enhance the workplace experience.
Requirements
- Previous experience in a customer service, hospitality, administrative or office support role would be beneficial.
- A positive, professional and approachable manner.
- Excellent communication and interpersonal skills.
- Strong organisational skills and attention to detail.
- Ability to prioritise tasks and manage a varied workload.
- Comfortable using Microsoft Office applications, including Outlook, Word and Teams.
- A proactive attitude with a willingness to learn and take on new responsibilities.
- Commitment to delivering an excellent experience for colleagues, clients and visitors.
Skills
- Customer service
- Hospitality
- Administrative support
- Office support
- Communication skills
- Interpersonal skills
- Organisational skills
- Attention to detail
- Task prioritization
- Workload management
- Microsoft Office (Outlook, Word, Teams)
- Proactive attitude
- Willingness to learn
- Front-of-house experience
- Facilities support
- Switchboard operation
- Record keeping
- Documentation management
Location
- Office-based
Work Type
- Office-based
About the Company
- Forvis Mazars is a leading global professional services network providing audit & assurance, tax, and advisory services.
- Forvis Mazars in the UK spans 14 offices across the nation and has over 3,400 professionals, with 190 partners.
- We have a clear purpose and a shared commitment to shape a better future.
- At Forvis Mazars, we help our people build fulfilling careers through global exposure, and diverse projects, which are all backed by our strong leadership.
- Our people share our dedication to continuous learning and commitment to technical excellence.
- We encourage our people to grow their skills, enhance their capabilities, and develop them in their roles.
- You’ll join a collaborative and inclusive team where you can develop your skills, explore new opportunities and contribute from day one.
- Together, we grow, belong and impact.
Equal Opportunity
- At Forvis Mazars diversity, equity and inclusion are central to our values.
- We value our people's unique backgrounds, perspectives, and experience, and know this diversity create better outcomes for our clients.
- We seek to attract, develop, and retain the best talent, inclusive of sex, ethnicity, disability, socio-economic background, sexual orientation, gender identity, nationality, and faith.
- We select candidates based on skills, knowledge, qualifications, and experience and aim to support all our team members to reach their potential.
- At Forvis Mazars, we promote an environment in which you can grow your skills, belong to a team that values your ideas, and make an impact that matters.