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About the Role
Assist the Project Manager throughout the project life cycle by establishing project budgets, reviewing client invoices, coordinating accounts receivable and work-in-progress review, and monitoring project financial performance. The role requires strong analytical thinking, problem-solving skills, and teamwork.
Responsibilities
- Complete complex client invoices.
- Assist Project Manager throughout the project life cycle.
- Manage personal tasks, deadlines, and scope adherence.
- Receive moderate supervision on work assignments.
- Participate in Project Financial Meetings on accounts receivable (AR), work-in-progress (WIP), and other key performance metrics.
- Perform Project Setup and lifecycle maintenance in Deltek, including creating Work Breakdown Structures, inputting budgets, saving backup, reviewing/filing contracts, and creating billing terms.
- Manage invoicing processes, including batching draft invoices, referencing the Invoicing Summary Report, reviewing for errors, marking up drafts for Project Manager review, completing changes, inputting WIP comments, confirming backup/status reports, submitting invoices to clients, and filing emailed invoices.
- Monitor Work-In-Process (WIP), confirming when WIP can be billed, confirming status and amount of supplement or change order, entering AR comments in Deltek for past-due invoices, and notifying Management of potential and confirmed Write-offs.
- Conduct AR follow-up using system tools in a timely fashion.
- Maintain up-to-date AR comments in system tools.
- Review and approve sub-consultant invoices.
- Maintain appropriate project documentation.
- Coordinate work with others.
- Communicate effectively verbally, in writing, and in presentations.
- Actively participate in discussions and tasks.
- Collaborate with internal and external teams.
- Interact with organizational leaders, clients, officials, contractors, and others.
Requirements
- Experience using Deltek/Vantagepoint preferred.
- Excellent customer service skills.
- Ability to build solid working relationships.
- Proficiency in MS Office and accounting software is desirable.
Skills
- Analytical thinking
- Problem-solving skills
- Teamwork
- Communication skills (verbal, written, presentation)
- Customer service skills
Location
- Albany, NY
Work Type
- Full-time
Experience Level
- Mid-level
Education Level
- Associate’s degree in Accounting/Business Administration or related field preferred
- 5 years of experience with NYSDOT Billing Format
Salary/Compensations
- $23/hour - $27/hour
Benefits
- Competitive Pay & Recognition
- Market based, competitive compensation
- Performance driven recognition and development bonuses
- Medical, dental, and vision plans
- Company-paid short-term and long-term disability
- Company-paid life insurance
- Employee Assistance Program and wellness resources
- Generous paid time off + 7 paid holidays
- An additional floating holiday
- Paid maternity, paternity, and adoption leave
- 401(k) with company match
- Tuition reimbursement
- Support and rewards for professional development and certifications
About the Company
- Creighton Manning, a GAI company, offers an exceptional place to do meaningful work, grow your career, and support infrastructure that strengthens communities.
- Join a collaborative, multidisciplinary team contributing to projects that improve transportation networks, support municipal services, advance land development, and expand energy infrastructure.
- Work alongside engineers, planners, surveyors, inspectors, and support professionals in a collaborative, client-focused environment.
- Benefit from comprehensive benefits, wellness programs, and employee discounts.
- Creighton Manning offers the teamwork and client focus of a regional firm, supported by the stability, resources, and career-development opportunities of an established and growing firm.