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About the Role
As Payroll Administrator, you will be part of a team responsible for processing the monthly payroll, providing accurate, efficient, and confidential administration to ensure employees are paid correctly and on time. This role involves maintaining payroll records, processing payroll information, liaising with employees and external payroll providers, and ensuring compliance with relevant payroll legislation and company procedures. You will manage sensitive and confidential matters and protect the security of information, data, and files.
Responsibilities
- Collate, check, and process monthly payroll information including overtime, ad hoc holiday pay, bonuses, statutory payments, and deductions.
- Liaise with HR to ensure all new starters, leavers, and salary changes are included.
- Administer workplace pension enrolments, opt-ins, opt-outs, and contribution changes.
- Process address, email address, or bank changes and ensure they match with the external payroll provider.
- Liaise with HR and line managers regarding employee changes affecting payroll.
- Prepare and submit payroll information to the external payroll provider, ensuring deadlines are met.
- Deal with late payroll amendments after payroll cutoff.
- Check payroll reports for accuracy before payroll is finalised.
- Handle all payroll queries and liaise with external payroll providers, HMRC, pension providers, and other relevant organisations.
- Assist with year-end payroll procedures, including P60s, P11Ds, and other relevant documentation.
- Support payroll audits and provide information for internal and external reporting.
- Maintain confidentiality and undertake relevant training.
- Maintain accurate payroll reports in accordance with GDPR and data protection requirements.
Requirements
- Intermediate Microsoft Office knowledge: Word, Excel, PowerPoint, Email – essential
- Previous exposure to a high-pressure environment – essential
- Previous payroll experience – desirable
- Working knowledge of UK PAYE, National Insurance, statutory pay rules, and pension auto-enrolment
- High level of mathematical accuracy
- The ability to work accurately, with attention to detail
- Personally credible and a role model
- Excellent interpersonal and customer-facing skills
- A high level of confidentiality/discretion
- Tact and diplomacy
- The ability to work on own initiative and as part of a team (Collaborative)
- Flexibility with regard to working hours
- Able to work under pressure and to tight deadlines
- Ability to multitask and the courage to challenge
Skills
- Strong administration and co-ordination skills
- Organisational and planning skills
- Able to work to deadlines
- Strong communication skills, both written and verbal
- Teamwork, motivation, and self-development
- Decision-making, processes, and outcomes management