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About the Role
As an Executive Assistant, you will directly support our management team and CEO in their daily operations. You will manage their calendar, prepare and follow up on meetings, and serve as a central hub for internal communication and coordination. This position offers a unique opportunity to gain deep insights into the management of an innovative scale-up in financial services and to actively shape the CEO's daily work. High presence in the Berlin office is required due to proximity to senior management.
Responsibilities
- Manage and prioritize the CEO's calendar, coordinate appointments across stakeholders, and organize travel arrangements including preparation and follow-up.
- Prepare and follow up on management team meetings, create agendas and documents, record outcomes and to-dos, and ensure consistent follow-up.
- Act as the primary point of contact for external partners and investors, and coordinate and prepare for quarterly board meetings.
- Serve as a central interface between the CEO and teams, ensuring smooth information flow and timely, reliable handling of inquiries.
- Organize and prepare all-hands meetings, team events, offsites, and CEO office formats, maintaining an overview of parallel topics.
Requirements
- Several years of experience as an Executive Assistant, in assistant or office management roles, ideally supporting senior management in a dynamic environment such as a scale-up or consultancy.
- Strong sense of priorities, excellent time management, and the ability to maintain an overview of multiple parallel tasks.
- Excellent written and verbal communication skills in native-level German and very good English proficiency.
- High level of confidentiality, reliability, and commitment when handling sensitive information.
- Proactive work approach, initiative, and the ability to find pragmatic solutions quickly in a dynamic environment.
Skills
- Calendar management
- Meeting preparation and follow-up
- External communication
- Internal communication
- Coordination
- Organizational skills
- Time management
- Written communication
- Verbal communication
- Confidentiality
- Reliability
- Proactiveness
- Problem-solving
Location
- Berlin
Work Type
- Onsite
Experience Level
- Multiple years of experience
About the Company
- LIQID is a leading digital wealth manager in Europe and one of Germany's fastest-growing fintechs.
- Our mission is to create equal opportunities for wealthy investors by providing access to expertise and investment solutions previously unavailable to them.
- We focus on a balance between people, environment, and profit.
- We offer comprehensive investment solutions, from first-class wealth management to curated portfolios of top global private equity and venture capital funds.
- With over 4 billion Euros in assets under management, we are already among the leading wealth managers in Germany.
- We collaborate with strong and experienced partners including LGT, Toscafund, HQ Trust, and Project A.
Equal Opportunity
- LIQID is an employer that stands for equal opportunities. All qualified applications will be considered without regard to race, age, religion, gender, ethnic and national origin, disability, or any other characteristic protected by equal treatment laws.