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About the Role

This role supports the Sales & Marketing team with event planning, travel coordination, presentation creation, and CRM maintenance. Additionally, it involves comprehensive office management for the Berlin location, including organization, cost management, hardware/IT coordination, and onboarding/offboarding processes. Cross-location coordination with other office managers is also a key aspect.

Responsibilities

Plan and organize internal and external events.
Organize travel, coordinate appointments, and handle incoming calls for Sales & Marketing.
Create and visually prepare presentations and offers with a strong sense of design.
Maintain and update leads and data in the CRM system.
Support the creative design of marketing materials and organize marketing material orders.
Ensure a professional, well-structured, and representative office environment in Berlin.
Manage day-to-day office operations, including workstations, meeting rooms, infrastructure, service providers, and office organization.
Plan, monitor, and optimize office costs.
Manage hardware and coordinate organizational IT matters in daily office operations.
Organize onboarding and offboarding processes in collaboration with HR and IT.
Coordinate with Office Managers of other locations.

Requirements

Commercial or administrative training or comparable professional experience in team assistance, administration, or office management.
Experience in organizing appointments, travel, and events.
Confident use of Microsoft 365, especially Outlook, Excel, PowerPoint, and Teams.
Initial experience with CRM systems.
Very good German language skills, both written and spoken.
Service-oriented communication.
Structured, independent, and reliable work style.
Ability to prioritize well.
Discretion in handling confidential information.
Creative flair and a good eye for design.
Ideally, experience with Canva.

Skills

Microsoft 365
Outlook
Excel
PowerPoint
Teams
CRM systems
Canva

Location

Berlin

Work Type

Part-time (25-32 hours per week)
On-site

Benefits

Travel Industry Card with numerous hotel and other travel benefits
Subsidy for the Germany ticket (€46,55)
Subsidy for the EGYM Wellpass company fitness programme
Direct access to a platform with mental health offers
Team events and joint "night flights"
Structured and personalized onboarding process
Regular feedback meetings

About the Company

Locations in Munich, Berlin, Lisbon & Innsbruck.
Warm and welcoming working atmosphere.
International and highly professional team.
Opportunity to work with various AI tools and develop new ideas and solutions.
Clear home office arrangement (tailored to the role).
Flexible working hours with core working hours from 10:00 - 16:00.
Scope for independent & autonomous work.
Own training budget and internal development opportunities.

Equal Opportunity

We value diversity and therefore welcome all applications - regardless of gender, nationality, ethnic and social origin, religion/belief, disability, age and sexual orientation and identity.