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The Bid Coordinator is responsible for coordinating and assisting with the Bid Process via the Datacom system to devise diverse customer solutions.

Maintain an effective pre-sales engine to enable and optimise the bid function.
Assist the proposal process including the acquisition of all relevant information relating to the content of the proposal as well as the internal review of proposal.
Coordinate the proposal process, collate documentation, write content, and deliver on proposal specifications.
Fulfill administrative and support tasks which assist the bids team to manage proposals, win tenders and obtain opportunities.
Write pre-sales content for the delivery of proposals to clients and prospects.

Sound administrative knowledge.
Knowledge of the bid/sales process within a similar technical environment.
2+ years in an administrative or sales focused role.
Effective presentation skills with the ability to convey technical information across various levels.
Excellent technical writing skills.
Advanced MS Office skills.
Strong written communication with excellent spelling, grammar and attention to detail.
Exceptional organisation and time management, comfortable managing multiple deadlines at once.
Bid/tender coordination experience, ideally exposure to RFPs, RFQs, Tenders or other formal procurement responses.
Document management and formatting, particularly confident with Microsoft Word, PowerPoint, Excel, Teams and SharePoint.
Stakeholder coordination, able to chase inputs, organise reviews and keep contributors accountable to deadlines.
High attention to detail, including version control, response compliance, formatting and final submission checks.
Ability to work independently, prioritise tasks and flag risks early without needing constant direction.
Calm under pressure, particularly when working to fixed submission deadlines.
Collaborative working style, comfortable supporting Bid Managers, sales teams, SMEs and leadership across Australia and New Zealand.

At Datacom, we combine technology, expertise, and talented people to help organisations thrive in a rapidly changing world.
With 60+ years of experience, almost 6,000 employees across 30+ locations, and annual revenue of NZ$1.48 billion, we are proud to be one of Australasia's largest and most trusted home-grown technology companies.
We work with customers across government, enterprise, and commercial sectors to solve complex challenges and deliver meaningful outcomes.
By combining deep local knowledge with world-class technology partnerships, we help organisations navigate change, unlock new opportunities, and build capability for the future.
Whether we're supporting governments, enterprise organisations, or growing businesses, we're committed to creating meaningful outcomes for our customers, communities, and each other.

Bid Coordinator at Datacom

Bid Coordinator