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About the Role
We are seeking an adaptable Administrative Coordinator to serve as the operational backbone of our office. This role involves general office administration, with additional responsibilities in HR and payroll support. The ideal candidate is organized, diplomatic, and capable of handling sensitive HR and payroll tasks alongside diverse administrative duties.
Responsibilities
- Manage day-to-day office operations, correspondence, and scheduling
- Maintain files, records, and documentation systems
- Support leadership with calendar management, meeting coordination, and follow-up
- Handle vendor communications, ordering, and office logistics
- Assist with special projects as they arise across departments
- Serve as a point of contact for internal and external inquiries
- Assist with onboarding and offboarding paperwork and logistics
- Maintain employee files and ensure compliance documentation is current
- Support benefits administration and respond to routine employee questions
- Help coordinate recruiting logistics (scheduling interviews, posting roles, etc.)
- Escalate sensitive or complex HR matters appropriately
- Assist with timesheet collection, review, and data entry
- Support payroll processing tasks under guidance
- Help reconcile basic payroll-related records
- Flag discrepancies for review
Requirements
- Maturity, diplomacy, and sound judgment are required due to the sensitive nature of information handled
- Strong general administrative and organizational skills
- Comfort learning new systems and taking on responsibility
- Excellent written and verbal communication skills
- Proficiency with standard office software (Microsoft Office/Google Workspace)
- A generalist background where HR/payroll was one part of a broader role is preferred
Skills
- Discretion
- Microsoft Office
- Google Workspace
Benefits
- Employee discounts
- Health insurance
- Paid time off