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About the Role

The Coordinator will support corporate and licensee partner relations, race sponsorship execution, and seasonal department initiatives. This role involves assisting in day-to-day operations including licensing account coordination, executing partner deliverables, budget tracking, credentialing, race entry management, and project recapping. The position requires collaboration with other departments, multi-tasking, good judgment, and a high level of professionalism in a fast-paced, fluid environment.

Responsibilities

• Support day-to-day partner and licensee relations, managing administrative tasks including status call scheduling, agenda drafting, project plan creation, meeting notes and recaps, and budget tracking.
• Represent the team on conference calls and in meetings, effectively communicating updates and addressing questions.
• Communicate and collaborate with colleagues and cross-functional departments to ensure timely execution of sponsorship deal points.
• Attend partner events and sponsored races, supporting the execution of partner assets and hospitality, and representing NYRR.
• Maintain records of logos, samples, photos, and inventory for licensing projects and support approval management.
• Generate post-event recaps, capturing web shots, samples, and other relevant information in a timely manner.
• Process invoices and purchase orders.
• Coordinate internal meetings and events, including catering, agendas, and meeting materials.
• Demonstrate effective decision-making, critical thinking, and proactivity to meet deadlines.
• Exhibit creativity and innovation in problem-solving when issues or opportunities arise.
• Manage professional communication with partners and vendors.
• Manage race-related administrative tasks, including entries, gifting, and credentials.
• Provide general support to the department for seasonal projects throughout the year.
• Adapt to feedback and instruction, applying learning to projects.

Requirements

• 1-2 years of work experience in licensing, marketing, or sponsorships with an agency, property, or brand.
• Proven experience in project management (planning, execution, and reporting).
• Ability to work occasional weekends or evenings.
• All staff are required to work the United Airlines NYC Half Marathon, RBC Brooklyn Half Marathon, and the TCS NYC Marathon.
• Ability to work outdoors for long periods of time (standing and/or sitting).
• Ability to work outdoors in a variety of weather conditions.

Skills

• Outstanding organizational skills, including attention to detail and time management.
• Strong sense of personal accountability.
• Ability to work independently, using good judgment and resourcefulness.
• Ability to sustain productivity under pressure.
• High level of competency with Microsoft Office Suite (Word, PowerPoint, Excel) and Outlook.
• Project management skills.
• Strong verbal and written communication skills.
• Sense of ownership, responsibility, and accountability.
• Ability to multitask and prioritize workloads in a fast-paced, challenging environment.
• Confidence to ask questions, follow up promptly, and take initiative.
• Solution-oriented thinking.
• Commitment to teamwork and collaboration.
• Energetic and positive demeanor.
• Passion for NYRR mission.
• Strong commitment to diversity, equity, and inclusion.

Location

• New York City, NY

Work Type

• Hybrid

Experience Level

• 1-2 years

Education Level

• Two or four-year degree in Marketing, Communications, Business or related field, or two years of related experience preferred

Salary/Compensations

• $58,500

About the Company

• New York Road Runners (NYRR) was founded in 1958 and has grown into the world’s premier community running organization, dedicated to building healthier lives and stronger communities through running.
• NYRR offers year-round races, events, programs, and training resources, motivating hundreds of thousands of people to start and continue running.
• The organization's premier event, the TCS New York City Marathon, attracts top runners, raises millions for charity, and drives economic impact.
• NYRR is committed to youth fitness programs, inspiring children in underserved communities.
• Headquartered in New York City, NYRR is a 501(c)(3) organization.
• NYRR is committed to building an inclusive, diverse workplace and encourages applications from candidates who may not meet every single requirement.
• The Strategic Partnerships & Runner Products Department includes Business Development and Strategic Partnerships, Runner Products and Services, and the Professional Athlete Group.
• The Business Development and Strategic Partnerships team secures and manages mission-aligned partnerships, providing revenue, value-in-kind, and strategic support.
• The department oversees licensing of NYRR IP rights and the production of co-branded product and apparel.

Equal Opportunity

• New York Road Runners is an Equal Opportunity Employer.