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About the Role
The Inclusion Coordinator provides administrative, operational, and project support to the Inclusion Team in advancing firmwide inclusion and belonging initiatives. This role involves collaboration with various internal teams and leaders to support the execution of inclusion programs and strategies.
Responsibilities
- Provide administrative and operational support to the Inclusion Team, including calendar coordination, meeting scheduling, travel logistics, and expense reporting.
- Assist with the planning, coordination, and execution of inclusion programs, affinity group initiatives, celebratory month activities, trainings, meetings, and other firmwide or team events.
- Prepare, maintain, and update Inclusion Team records and materials, such as agendas, minutes, presentations, project trackers, and budgets.
- Support affinity group leaders, Inclusion Committee, and Inclusion Partners by coordinating logistics, tracking follow-up items, and maintaining contact lists.
- Assist with drafting, proofreading, formatting, and distributing inclusion-related communications and materials.
- Coordinate budget tracking, invoice processing, expense management, and related financial logistics for inclusion programs and initiatives.
- Facilitate collaboration and communication among various teams and stakeholders to support the successful execution of inclusion initiatives.
- Assist with data collection, survey administration, analysis, reporting, and follow-up tracking to assess participation and engagement.
- Perform other administrative tasks as needed.
Requirements
- Ability to exercise sound independent judgment, tact, discretion, and professionalism when handling sensitive and confidential matters.
- Flexibility, initiative, cultural competence, a positive attitude, and a collaborative approach in a dynamic, service-oriented environment.
- Strong organizational and project coordination skills, with the ability to prioritize multiple tasks and projects with excellent attention to detail and follow-through.
- Demonstrates strong written and oral communication skills, including the ability to draft, proofread, and prepare clear, accurate, and inclusive communications.
- Ability to build effective working relationships with diverse groups of stakeholders across offices.
- Ability to advise and collaborate with project stakeholders on best practices and proven approaches.
- Ability to consider both project-level and firm priorities, identifying opportunities to align efforts and streamline processes.
- Comfortable supporting multiple projects, programs, and stakeholders in a fast-moving professional services environment.
- Positive team player with the ability to perform in a fast-paced environment, manage competing deadlines, and work responsibly under pressure.
- Minimum of two (2) years of experience in administrative or related professional services support.
- Legal or other professional services firm experience strongly preferred.
- Experience coordinating events, meetings, surveys, reports, or communications preferred.
Skills
- Microsoft Office suite (Outlook, Word, Excel, PowerPoint, Teams)
- Collaboration tools
- Project coordination
- Organizational skills
- Written communication
- Oral communication
- Attention to detail
- Follow-through
- Independent judgment
- Tact
- Discretion
- Professionalism
- Flexibility
- Initiative
- Cultural competence
- Positive attitude
- Collaborative approach
- Budget tracking
- Invoice processing
- Expense management
Location
- Hybrid
Work Type
- Hybrid
Experience Level
- Minimum of two (2) years of experience in administrative or related professional services support.
Education Level
- Bachelor's degree or any equivalent combination of training, education, and experience.
Salary/Compensations
- $50,000.00 - $85,000.00
Benefits
- Employee support and advancement
- Embracing inclusion and innovation
About the Company
- We are always seeking talented, motivated, growth-minded, and creative individuals.
- Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.
Equal Opportunity
- Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.