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About the Role
As Assistant Controller, you'll keep the Council's accounting engine running, supporting the VP, Finance and Operations in budgeting, financial planning, and analysis. This hands-on role manages day-to-day accounting operations to ensure accurate, timely, and audit-ready financial records in support of the Girl Scouts of Northeastern New York mission.
Responsibilities
- Own the monthly and year-end close processes.
- Oversee accounts payable and accounts receivable functions.
- Maintain a clean and reconciled general ledger.
- Ensure accurate recording of transactions in line with GAAP.
- Serve as the day-to-day point person for the annual audit.
- Manage the monthly and annual close calendar, ensuring timely completion of journal entries, accruals, prepaids, and reconciliations.
- Prepare and review monthly, quarterly, and annual financial statements.
- Maintain the chart of accounts and ensure the general ledger is accurate and organized.
- Review and approve journal entries.
- Oversee the full AP cycle, including invoice processing, coding, approvals, vendor payments, expense reimbursements, credit card reconciliation, and 1099 reporting.
- Oversee AR and revenue recording across various revenue streams.
- Monitor aging reports and follow up on outstanding receivables.
- Keep vendor and customer records accurate.
- Reconcile all balance sheet accounts monthly, investigating and resolving discrepancies.
- Record and track restricted grants, donations, and endowment funds.
- Oversee daily cash activity, deposits, and bank reconciliations.
- Prepare cash position reports.
- Act as the day-to-day contact with external auditors, preparing schedules and responding to requests.
- Prepare information and schedules for Form 990 and other tax and regulatory filings.
- Provide actuals, variance reports, and supporting analysis for the annual budget.
- Help build and update financial models and forecasts.
- Generate reports to help department leaders track spending against budget.
Requirements
- Bachelor's degree with a concentration in accounting or finance preferred.
- 5–7+ years of progressive accounting experience.
- Experience with ownership of month-end close and AP/AR processes.
- Experience directly supporting a financial statement audit for a NFP organization.
- Advanced Excel skills (lookups, pivot tables, reconciliation workbooks).
- Strong organizational skills and ability to manage competing deadlines.
- Clear written and verbal communication skills.
- Collaborative approach across departments.
- Sound judgment and ability to maintain strict confidentiality.
- Experience with Abila / MIP Fund Accounting is preferred but not required.
- Familiarity with Form 990 preparation is preferred.
Skills
- Accounting
- Financial Reporting
- Accounts Payable
- Accounts Receivable
- General Ledger Management
- GAAP Compliance
- Audit Support
- Cash Management
- Financial Analysis
- Budgeting
- Forecasting
- Excel (Advanced)
- Organizational Skills
- Communication Skills
- Confidentiality
Location
- Northeastern New York
Work Type
- Full-time
Experience Level
- 5-7+ years
Education Level
- Bachelor's degree
Salary/Compensations
- $65,000–$90,000
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Group Life Insurance (employer paid)
- Voluntary Life Insurance (employee paid)
- Flexible Spending Accounts (FSA)
- Health Savings Account (HSA)
- 403(b) Plan Participation with up to 3% employee match
- 21 days of Vacation and Personal Time
- 12 days of sick time
- 14 Paid Holidays (including the last week in December)
About the Company
- Girl Scouts of Northeastern New York (GSNENY) is one of 110 councils across the United States.
- The organization helps build girls of courage, confidence, and character who make the world a better place.