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About the Role
You will be the operational backbone of the office, ensuring seamless operations, a positive visitor experience, and that no detail is overlooked. This role supports various organizational functions and reports directly to the People team. This is a full-time, in-person position.
Responsibilities
- Maintain the physical state of the office, ensuring cleanliness and readiness.
- Coordinate and manage all office repairs and maintenance.
- Oversee vendor relationships, including cleaning services, office supplies, and repairs.
- Manage mail, packages, and deliveries.
- Track office expenses and manage budgets.
- Ensure a positive visitor and guest experience.
- Maintain and update the office seating chart.
- Manage the new hire arrival experience, including desk setup and equipment coordination.
- Serve as a primary resource for new hires.
- Partner with HR and IT on onboarding logistics.
- Act as a point of contact for employee and manager inquiries.
- Organize and execute all office events, including logistics and vendor management.
- Champion office culture and create an engaging work environment.
- Provide support to functional leads across various departments on special projects.
- Offer meeting logistics support.
- Perform other administrative and HR duties as needed.
Requirements
- 5+ years of experience in office management, workplace experience, or administrative support.
- Experience running a physical office on-site full-time.
- Hands-on ownership of facilities, maintenance, and vendor relationships.
- Experience partnering with HR and IT on onboarding.
- Experience planning office events and culture initiatives.
- Comfortable tracking office budgets.
- Ability to support cross-functional teams on ad hoc projects.
- Proactive and service-minded with the ability to anticipate needs.
- Excellent written and verbal communication skills.
- Ability to build strong relationships with employees, leadership, and vendors.
Location
- On-site
Work Type
- Full-time
- In-person
Salary/Compensations
- $90,000 - $105,000 a year
Benefits
- Comprehensive medical, dental, vision, disability, and life insurance.
- Parental leave.
- On-staff doctor.
- Free therapy through SpringHealth.
- Acupuncture.
- Employee Assistance Program.
- Other wellness offerings.
- PTO and paid holidays.
- 401(k) retirement plan.
- Healthcare and dependent care FSAs.
- HSA-compatible plan options with annual employer HSA funding.
- Pre-tax commuter benefits.
- Weekly catered lunches.
- Wellness classes.
- Employee discounts on Flow hotel stays, grocer products, and merch.
About the Company
- Flow is reimagining living, working, and connecting through a brand, technology platform, and operations ecosystem.
- We are building a new living experience that is flexible, connected, and fosters community and value.
- Our mission is oneness, prioritizing residents' experiences and fostering connection.
- We create vibrant, human-centered communities where life, work, creativity, and play converge.
Equal Opportunity
- Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law.
- We provide reasonable accommodation for qualified individuals with disabilities.