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About the Role
We are seeking an adaptable and proactive Site Coordinator with event and festival experience to support the successful delivery of our event sites. You will provide operational support in site operations across our project portfolio, from advance planning through to breakdown, coordinating the site build and acting as a supplier contact.
Responsibilities
- Support the Site Manager or lead in coordinating and delivering the site build in line with the client’s vision, acting as point of contact for suppliers for all site build activities.
- Attend site visits to assess venue conditions, infrastructure placement, logistical planning, accessibility, and potential challenges.
- Coordinate the on-site build schedule, ensuring timely delivery within budget.
- Organize meetings and briefings with site contractors and suppliers for safe execution according to approved plans.
- Complete marking out of the event site prior to build, ensuring accurate positioning of infrastructure and facilities.
- Coordinate site crews and supplier teams, ensuring clear communication and efficient task completion.
- Oversee the safe use of plant and machinery on site, ensuring compliance with procedures.
- Collaborate with Health & Safety Managers to ensure all site activities are safe and compliant.
- Liaise with Concessions Managers to coordinate site layouts, arrivals, facilities, and operational requirements.
- Oversee site load-out procedures, ensuring safe and efficient completion and venue restoration.
- Contribute to post-event evaluations and debriefs to identify improvements for future events.
- Ensure waste management plans are in place and align with sustainability requirements.
Requirements
- Previous site coordination experience across large-scale events, greenfield festival sites, brand activations, and VIP experiences.
- Proven experience working with teams across event build phases and live operational environments.
- Highly adaptable, able to remain on task while responding confidently to changing priorities and on-site challenges.
- Understanding of UK Health and Safety legislation.
- Excellent written and verbal communication skills.
- Passionate about delivering high-quality large-scale events with a strong customer-focused approach.
- Comfortable working in a dynamic, fast-paced setting, exhibiting resilience and adaptability to changing project demands.
- Previous experience working with Autocad and/or Vectorworks.
- Willingness to travel abroad for work and spend periods away from home to coordinate projects.
Skills
- Site Coordination
- Event Management
- Festival Operations
- Supplier Management
- Budget Management
- Health & Safety Compliance
- Logistical Planning
- Team Coordination
- Autocad
- Vectorworks
Location
- London office (central)
- Midlands office (Donington)
- Occasional working from home
- Travel as required for projects and meetings
Work Type
- 5 days a week in office
- Occasional working from home
- Travel required
Experience Level
- Previous site coordination experience
- Proven experience working with teams across event build phases and live operational environments
Salary/Compensations
- £35,000 to £45,000 per annum
Benefits
- Uncapped holiday allowance (following successful completion of 3-month probationary period)
- Healthy Living Allowance (monthly contributions towards physical activities or subscriptions)
- Annual team events and seasonal celebration events
- Sociable office environment with frequent team social events
- Access to CharlieHR perks and discounts
- Company pension enrolment (following successful completion of 3-month probationary period)
- All equipment provided as required
- International travel insurance when travelling for projects
- Working visas arranged as required (if working internationally)
- Employment Assistance Programme
- Digital GP Services
About the Company
- We are a global production and creative agency, delivering extraordinary experiences that stay with audiences for a lifetime.