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About the Role

The Special Education IEP Case Manager manages the development, implementation, and compliance of Individualized Education Programs (IEPs) for a caseload of approximately 60–70 students across TK–12. This role coordinates with families, educators, school leaders, and service providers to ensure timely IEP processes, meaningful student progress, and equitable access to high-quality educational opportunities. This role has an end date of June 30, 2027.

Responsibilities

Manages a caseload of approximately 60–70 students across TK–12, ensuring IEP development, annual reviews, reevaluations, and related processes are completed accurately and within required timelines.
Leads the development and coordination of individualized education plans, ensuring goals, accommodations, modifications, and services reflect students' documented needs and support meaningful educational progress.
Coordinates IEP implementation with general education teachers, special education staff, and related service providers to promote consistent delivery of individualized supports across learning environments.
Executes comprehensive academic assessments for initial eligibility determinations and reevaluations, producing accurate, timely evaluation results that inform eligibility decisions and individualized educational planning.
Develops measurable annual IEP goals in collaboration with educators, service providers, and families, ensuring goals reflect students' academic, behavioral, and social-emotional needs.
Manages student progress monitoring and data analysis processes, ensuring IEP teams and families receive meaningful information about student growth and can make informed instructional adjustments.
Manages assigned IEP compliance timelines, documentation requirements, and case management workflows to ensure adherence to applicable federal and California special education requirements.
Maintains accurate and complete student special education records, including evaluations, IEP documents, progress reports, parent signatures, and related documentation, ensuring records remain current and audit-ready.
Leads IEP meetings when serving in an authorized capacity as an LEA Administrator designee or Education Specialist, ensuring appropriate stakeholder participation, procedural compliance, and clear documentation of decisions.
Coordinates communication among families, students, teachers, school leaders, and related service providers to strengthen shared understanding of student needs, IEP goals, and service implementation.
Develops collaborative working relationships with general education teachers and service providers to promote appropriate accommodations, instructional differentiation, and modifications aligned with students' IEPs.
Implements improvements to assigned case management workflows based on student progress data, stakeholder feedback, and identified process gaps, increasing consistency and effectiveness within the established special education model.
Performs other duties as assigned.

Requirements

2 or more years of relevant experience in special education case management, academic evaluation, special education instruction, or related special education coordination.
Demonstrated experience coordinating individualized student supports, managing competing deadlines, and collaborating with families and school-based teams.
Bachelor's degree from an accredited institution, subject to confirmation of applicable credential requirements.
Valid California Special Education teaching credential appropriate to the assigned responsibilities.
Knowledge of federal and California special education requirements, including IEP development, eligibility evaluations, procedural timelines, and documentation.
Ability to conduct academic assessments, interpret student performance data, and translate findings into measurable IEP goals and individualized supports.
Strong organizational and project management skills, including the ability to manage a substantial student caseload while maintaining accurate records and meeting legal deadlines.
Strong communication and relationship-building skills with students, families, educators, and service providers across diverse communities.
Proficiency with digital documentation, collaboration, and data management tools, including Google Workspace or comparable platforms.
Commitment to KIPP NorCal's mission, educational equity, inclusive practices, and the belief that all students can achieve at high academic levels.
Experience using the Special Education Information System (SEIS) or a comparable IEP management platform.
Experience working with TK–12 students in diverse, historically underserved school communities.
Familiarity with school-based special education service delivery and collaboration across multiple school sites.
Must have a valid CA driver’s license and access to reliable transportation for work-related travel.
Ability to navigate office and school campuses, use technology, and occasionally lift or carry materials up to 20 lbs.
Ability to manage competing priorities, concentrate for sustained periods, analyze complex information, and make decisions under normal work pressures.

Skills

Special education case management
Academic evaluation
Special education instruction
IEP development
IEP implementation
IEP compliance
Student progress monitoring
Data analysis
Documentation
Project management
Communication
Relationship-building
Digital documentation
Collaboration
Data management
SEIS (preferred)
IEP management platforms (preferred)

Location

Various Sites

Work Type

Full-Time
Temporary (1 Year Contract)
Hybrid

Experience Level

2 or more years of relevant experience

Education Level

Bachelor's degree
Valid California Special Education teaching credential

Salary/Compensations

$83,000 - $89,000

Benefits

Medical coverage
Dental coverage
Vision coverage
Paid time off
Retirement plan with employer contribution
Commuter benefits

About the Company

KIPP NorCal is a thriving nonprofit network of 23 free, public charter schools open to all students.
KIPP believes all children should grow up free to create the future they want for themselves and that schools can and should be a critical factor in making that vision a reality.
Together with families and communities, KIPP creates joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world.
The student community consists of nearly 7,000 elementary, middle, and high school students in East Palo Alto, Oakland, San Francisco, San Lorenzo, San José, Redwood City, and Stockton.
81% of students qualify for free or reduced price lunch, 34% are multilingual learners, and 12% have special needs.
KIPP strives to cultivate a representative team of teachers and leaders that reflect students’ diversity.

Equal Opportunity

KIPP Northern California is committed to providing reasonable accommodations for qualified individuals with disabilities to perform the essential functions of this position.