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About the Role

The role directly manages all aspects of the Firm’s new office startup, relocation projects, and associated operations around the world. This includes bidding, pricing, arranging, and managing office design, construction, furniture, and equipment for current and new offices.

Responsibilities

Manages customer designs for each global office.
Develops and executes facility construction projects.
Oversees furniture and equipment procurement, delivery, installation, and maintenance.
Manages vending services and general procurement.
Conducts financial analysis and budget creation.
Manages landlord and vendor interactions and invoice reconciliation.
Coordinates tasks with IT, Facilities, and field leadership.
Communicates effectively with Ryan clients at affected office locations.
Leads customer service activities with professional communication.
Manages real estate personnel for construction punch-list resolutions globally.
Provides strategic/tactical direction on all projects.
Conducts on-site office visits to ensure proper equipment and recommends remedies.
Manages office enhancement items globally.
Defines, sources, recommends, procures, and ensures timely delivery and installation of facilities-related products and services at negotiated costs.
Manages service-related issues, vendor reporting, and payments.
Maintains spreadsheets for visitor parking, copier activity, vending services, equipment inventory, and miscellaneous purchases nationally.
Identifies and offers solutions for operational issues and efficiency predicaments.
Monitors construction project schedules to plan vendor product deliveries and installations.
Reconciles invoices and contracts for vendor services and approves invoices for payment.
Develops detailed project plans, sources vendors and bids, creates purchase orders, and executes projects to ensure completion on time and within budget.
Manages and leads global architectural and engineering design and specifications planning.
Develops requirements, obtains quotes, initiates purchases, and coordinates delivery and installation of rental furniture at temporary office locations.
Tracks rentals and coordinates removal of office furniture at the end of lease terms.
Manages multi-million dollar construction spend and handles tenant improvement reimbursements.
Communicates Firm’s objectives and standards to vendors, contractors, and consultants.
Monitors vendor performance to assure compliance with established standards.
Initiates bids and scopes of work.
Organizes, schedules, and coordinates various vendors for routine service requests.
Researches issues, seeks solutions, analyzes bids, and recommends alternative paths of action for national purchasing and maintenance programs.
Assists in identifying best practices and updates to Firm’s procedures and policies.
Performs other duties as assigned.

Requirements

Minimum 10 years related experience.
Proven ability to handle multiple projects simultaneously for multiple locations.
Ability to prioritize tasks based on changing circumstances.
Strong knowledge and expertise of design, construction, building systems, space planning, working with landlords, and other real estate disciplines.
Skilled in management and coordination of Facilities projects, relocations, and associated multi-vendor activities.
Ability to adapt quickly to change.
Premier customer service and teamwork commitment.
Procurement and inventory management skills.
Vendor sourcing, negotiations, product research, and financial analysis skills.
Knowledge of building systems, office systems, furniture, and equipment.
Ability to use discretion, good judgment, and decision skills on projects.
Ability to work independently on remote projects to successful completion.
Ability to effectively communicate with all levels of management, both written and verbal.
Intermediate knowledge of Microsoft® Word, Excel, Outlook, and Internet navigation and research.
Valid driver’s license required.
Oversees vendor personnel and activities while on projects, providing direction with scheduling, work adjustments, and corrections and checking for quality, accuracy, and completeness.

Skills

Design
Construction
Building systems
Space planning
Working with landlords
Real estate disciplines
Facilities project management
Relocation management
Multi-vendor coordination
Customer service
Teamwork
Procurement
Inventory management
Vendor sourcing
Negotiations
Product research
Financial analysis
Office systems
Furniture management
Equipment management
Discretion
Judgment
Decision making
Independent work
Written communication
Verbal communication
Microsoft Word
Microsoft Excel
Microsoft Outlook
Internet navigation
Internet research
AutoCAD (preferred)

Location

Worldwide
Global
National

Work Type

Hybrid

Experience Level

10+ years related experience

Education Level

Bachelor’s degree in related field preferred
Master’s degree a plus

Benefits

Competitive Compensation and Benefits
Business Connectivity Reimbursement (Phone/Internet)
Gym Membership or Equipment Reimbursement
LinkedIn Learning Subscription
Flexible Work Environment
Tuition Reimbursement After One Year of Service
Accelerated Career Path

About the Company

Award-Winning Culture & Community Outreach