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About the Role
This role supports the sales team of a foreign-affiliated semiconductor trading company, offering an opportunity to utilize English skills in a global environment. It's ideal for those seeking to advance their administrative career, with a focus on work-life balance and professional development.
Responsibilities
- Input sales and customer information into internal systems (English interface).
- Create, verify, and revise sales-related documents such as quotations and invoices.
- Process orders, issue shipping instructions, and manage related documentation.
- Share information and confirm progress with sales representatives.
- Collect and verify KYC documents for new customer onboarding.
- Gather and manage information for new customer registration and code assignment.
- Confirm information for internal procedures and coordinate with relevant parties.
- Handle incoming calls and reception duties.
- Receive, distribute, and dispatch mail and packages.
- Manage documents requiring signatures/seals and process invoices.
- Replenish office supplies and pantry items, and maintain the office environment.
Requirements
- Minimum of one year of practical experience in sales administration, order management, or a similar administrative role (industry experience not required).
- Basic PC skills, including data entry, verification, and fundamental operations in Excel, as well as email correspondence.
- Comfortable with reading and writing in English, including handling English emails and operating systems in English.
- Ability to perform tasks accurately and meticulously.
- Understanding of task prioritization and ability to confirm and report appropriately when encountering uncertainties.
- Skill in efficiently organizing multiple tasks and adapting flexibly.
- Enjoyment in collaborating with and supporting team members.
Skills
- Data entry
- Document creation
- Order management
- Customer information management
- Excel
- Email correspondence
- English communication (reading and writing)
- KYC document handling
- Reception duties
- Office supply management
Location
- Chiyoda-ku, Tokyo (5-minute walk from JR Tokyo Station, Marunouchi Station, Nihonbashi Station)
- Full onsite work is expected.
Work Type
- Contract employee
- Full-time
- Possibility of reduced working hours (part-time)
Experience Level
- Entry level to Mid-level
Salary/Compensations
- Monthly salary: ¥280,000 - ¥350,000 (Annual salary: ¥3,360,000 - ¥4,200,000)
- Salary is determined based on experience and skills.
- Annual salary system provides stable monthly income.
- Salary will be adjusted proportionally for reduced working hours.
Benefits
- Social insurance (employment, workers' compensation, health, pension)
- Training programs
- Mentor system
- Full transportation expenses covered
- Salary increases available
- Possibility of discussing reduced working hours (e.g., 4-7 hours/day, from 25 hours/week)
About the Company
- A foreign-affiliated trading company operating in the globally growing semiconductor industry.