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About the Role
The Senior Assistant Company Secretary will partner with the Group Company Secretary to deliver a high-quality governance and company secretarial service across the Opera Group. This role is key to administering and enhancing the Group's governance framework, ensuring adherence to legal, regulatory, and governance best practices across multiple jurisdictions. You will act as a trusted governance advisor, managing subsidiary governance, supporting Board and Executive Committee activities, overseeing statutory compliance, and contributing to strategic corporate initiatives.
Responsibilities
- Lead the administration of the Group's governance framework across all jurisdictions.
- Oversee the maintenance of statutory registers, corporate records, and filing obligations for Group entities.
- Ensure ongoing compliance with relevant company law, regulatory requirements, and governance best practice standards across the Group.
- Maintain and enhance the Group's entity management system, ensuring data accuracy and integrity.
- Own and develop governance documentation, including Board and Committee Terms of Reference, delegated authorities, governance policies, and related frameworks.
- Support the annual review of governance arrangements and recommend improvements to governance structures, processes, and controls.
- Provide governance advice to directors and senior management on company law, governance obligations, and best practice requirements.
- Lead and oversee the governance and administration of designated Board, Committee, and Executive Committee meetings across Group subsidiaries.
- Maintain the annual governance calendars.
- Prepare high-quality Board and Committee agendas in consultation with Chairs and senior stakeholders.
- Review and challenge Board papers to ensure quality, completeness, and effective decision-making.
- Attend meetings and produce accurate, concise, and commercially focused minutes and action logs.
- Monitor the implementation of Board and Committee actions and resolutions.
- Support Board effectiveness reviews, director induction programmes, and ongoing director development initiatives.
- Act as Secretary to designated Boards and Committees where appropriate.
- Support major corporate projects including restructurings, mergers, integrations, and legal entity rationalisation initiatives.
- Coordinate governance workstreams associated with strategic transactions and organisational change programmes.
- Support leadership on governance aspects of regulatory changes and emerging governance developments.
- Participate in governance technology initiatives and continuous improvement programmes.
- Oversee the timely completion of statutory and regulatory filings across relevant jurisdictions.
- Coordinate governance contributions to regulatory submissions, annual governance reviews, and other corporate reporting requirements.
- Ensure all corporate records, minutes, and statutory documentation are maintained to the highest standard.
- Support the preparation of governance-related sections of annual reports and other corporate disclosures, where required.
Requirements
- CGI qualified (or equivalent professional qualification) with significant company secretarial experience gained within financial services, professional services, private company, or listed company environments.
- Strong knowledge of corporate governance principles and company secretarial best practice.
- Significant experience supporting Boards, Committees, and senior executive forums.
- Experience drafting high-quality minutes and advising senior stakeholders on governance matters.
- Demonstrable ability to operate confidently with directors, executives, and other senior stakeholders.
- Previous experience supervising, mentoring, or developing junior colleagues, with a demonstrated ability to build capability and foster high performance within a team.
Skills
- Excellent written and verbal communication skills
- Exceptional attention to detail
- Strong interpersonal skills
- Confidence to influence and challenge constructively
- Ability to prioritise effectively
- Resilience under pressure in a fast-paced environment
- High levels of discretion, integrity, and professionalism
- Solutions-focused mindset
- Continuous improvement mindset
- Strong technology skills
- Experience with governance systems
- Experience with entity management systems
- Experience with technology transformation
Location
- Bermuda
- Geneva
- Guernsey
- Isle of Man
- Jersey
- London
- Mauritius
- The Bahamas
Work Type
- Full-time
Experience Level
- Senior
Education Level
- CGI qualified (or equivalent professional qualification)
About the Company
- Opera is a privately owned financial services group and specialist private wealth and private capital service provider with operations across eight jurisdictions: Bermuda, Geneva, Guernsey, Isle of Man, Jersey, London, Mauritius and The Bahamas.
- The group administers assets totaling $81bn.