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About the Role

As a (Senior) Events Manager, you will shape key event moments for the beVisioneers fellowship program, from the Global Summit to international ecosystem events. You will report to the Ecosystem Development Director and collaborate with Regional Leads and Program and Operations teams. This is a fixed-term parental leave cover position for 12-18 months.

Responsibilities

• Co-lead the Global Summit, managing vendors, freelancers, and budget.
• Lead clear, timely, and high-quality communication with participants and stakeholders for the Global Summit.
• Coordinate internal team members for Global Summit program design and facilitation.
• Own beVisioneers' participation in ChangeNOW 2027 and identify/manage other ecosystem events.
• Build and maintain a pipeline of relevant global events, assessing strategic fit and setting budgets.
• Select Fellows for events in collaboration with the team.
• Manage Fellow preparation, onboarding, and follow-up for event participation.
• Coordinate Fellow travel for ecosystem events with the Operations team.
• Set up feedback loops for continuous improvement.
• Maintain events data in Notion and HubSpot.
• Design key event processes aligned with the department's ecosystem strategy.
• Collect data on program KPIs.
• Provide administrative support to the Ecosystem Development Director on ecosystem-building work.

Requirements

• Experienced in events management with diverse participants across multiple cultures.
• Adept at managing budgets and vendors.
• Comfortable scouting and evaluating global events for strategic fit.
• Skilled in stakeholder management, including high-profile stakeholders and co-leads.
• Possess strong written, visual, and verbal communication skills.
• Able to assess and select participants against clear criteria.
• Able to support participant preparation and follow-up.
• Able to optimize workflow using tech platforms like Notion and HubSpot.
• Fluent in written and verbal English.
• Comfortable in German.
• 4+ years' experience managing large-scale, multi-workstream events end-to-end.
• Experience leading an external, high-visibility event independently.
• Experience setting up and running efficient, scalable events processes.
• Experience coordinating with an operations function on travel logistics.
• A self-directed approach to working in an evolving environment.
• Collaborative, empathetic, and efficient habits.
• Self-motivation to motivate others.

Skills

• Events Management
• Budget Management
• Vendor Management
• Stakeholder Management
• Communication (Written, Visual, Verbal)
• Event Scouting and Evaluation
• Participant Selection and Support
• Workflow Optimization
• Notion
• HubSpot
• English Fluency
• German Language Proficiency

Location

• Berlin, Germany

Work Type

• Fixed-term
• Mobile work (up to 50%)
• Remote work (up to six weeks annually)

Experience Level

• Senior

Benefits

• 30 days of paid leave annually
• Company pension scheme
• Regular team offsites, team events and parties
• Employee Benefits like Urban Sports Club or shopping vouchers

About the Company

• The DO School Fellowships gGmbH is a non-profit organization based in Berlin, Germany, offering training and fellowship programs to empower young people globally to launch projects addressing environmental and societal challenges.
• The DO is a global social business focused on the human side of AI transformation, equipping leaders and their people to achieve real returns from AI investments.
• The DO values sharp thinking, versatility, and ownership over hierarchy and process.

Equal Opportunity

• The DO School Fellowships is an inclusive organization and explicitly welcomes applicants from diverse backgrounds, whether that’s ethnicity, religion, sexual orientation, age, citizenship, disability or alternative professional paths.