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About the Role
The Stock Administrator will be responsible for the operational execution, compliance, reporting, and administration of the company’s global equity programs. This role ensures the accuracy and integrity of all equity data within stock plan systems, manages internal SOX controls, and works closely with employees and cross-functional partners across HR, Finance, Legal, and other business functions, to deliver a high-quality equity administration experience. While direct equity administration experience is highly valued, the team is open to candidates with a strong compensation and analytical background.
Responsibilities
- Process stock grants, vesting events, exercises, forfeitures, cancellations, repurchases, and distributions.
- Manage monthly equity grant cycles.
- Maintain equity records in third-party stock administration systems.
- Coordinate with transfer agents and stock plan service providers.
- Perform equity reconciliations and audits.
- Ensure accuracy and integrity of stock plan data.
- Analyze compensation and equity-related data.
- Support reporting and operational metrics.
- Support payroll and tax reporting for equity transactions.
- Manage SOX compliance audits and maintain internal SOX-compliant documentation and internal controls.
- Support insider trading compliance and blackout period administration.
- Review Section 16 filings (Forms 3, 4, 5).
- Monitor regulatory and legislative developments affecting equity compensation.
- Support preparation of proxy statement compensation tables.
- Assist with SEC-related compensation disclosures.
- Participate in executive and equity compensation data surveys.
- Work closely with HR, Finance, Legal, Tax, Payroll, Communications, transfer agents, and external vendors.
- Respond to employee equity-related inquiries.
- Drive process improvements and operational efficiencies.
Requirements
- 5+ years’ experience in compensation or other related or HR functions, with direct experience in equity compensation
- Strong data analytical skills
- Advanced MS Excel skills
- Excellent attention to detail; must be thorough and meticulous in their work
- Ability to maintain a high level of confidentiality and ability to work with sensitive information
- Strong written and verbal communication skills
- Highly collaborative and team-oriented
Skills
- Equity Administration
- Compensation
- Data Management
- Analytics
- Compliance
- SOX Compliance
- SEC Reporting
- MS Excel
Experience Level
- 5+ years
Education Level
- Bachelor’s degree
Benefits
- Full range of medical, dental, and vision plans
- Life Insurance
- Short-term and Long-term Disability
- Matching 401(k) Contributions
- Vacation and Paid Sick Time
- Tuition Reimbursement
About the Company
- Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.
- A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment.
- If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.
Equal Opportunity
- Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities.
- We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law.
- We're happy to provide reasonable accommodations to those with a disability for assistance in the application process.
- Please email accessibility@flex.com and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).