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About the Role

Neighbourly Pharmacy is seeking an experienced Lease Administrator to support the Real Estate and Facilities Maintenance (FM) team. This role involves managing all pertinent lease information, reviewing documents, and ensuring compliance. The ideal candidate will handle new store lease activations, renewals, interpretation, and legal notices, collaborating with internal and external partners. This position offers an opportunity to develop expertise in corporate real estate portfolio management and contribute to a growing retail portfolio.

Responsibilities

Maintain and update all lease-related information in the Lease Management platform, ensuring accuracy for pharmacy and office locations.
Collaborate with Accounts Payable (A/P) for accurate rent, CAM, and Realty Tax expense setup and timely payments.
Work with Accounts Receivable (A/R) to track all subtenant payments.
Track year-end reconciliations, ensuring files are up-to-date, recommending files for audit, and tracking savings.
Provide lease information and interpretation support to business partners, including identifying repair, maintenance, and replacement obligations for both landlord and tenant.
Provide detailed rental payment information on existing, new, and amended lease agreements for budgeting purposes.
Set up new lease information for acquisitions, including creating new vendors, setting up new rents, and obtaining estimates for additional rent amounts.
Assist in drafting lease amending agreements, estoppel certificates, surrender agreements, and other documents.
Provide input and support for lease management platform updates to ensure accurate migration of lease records.
Support special Lease Administration Projects as required.
Perform other duties as assigned.

Requirements

3-7 years of experience with lease documentation and other related legal agreements.
Post-Secondary Education in a related field (e.g., Real Estate, Business, Accounting, Law) or equivalent industry experience.
Strong lease interpretation skills to ensure timely dispute resolution.
Experience in understanding CAM and Realty Tax charges to determine proper recoveries and tenant expense allocation.
Good understanding of general ledgers, debits, and credits.
Ability to prioritize tasks and meet tight deadlines in a fast-paced setting.
Highly organized with excellent time management skills.
Good computer skills including Microsoft Word, Excel, PowerPoint, and Outlook.
Familiarity with lease management platforms such as Lucernex, Yardi, Tango, and Leasecake.
Must be legally eligible to work in Canada.

Skills

Lease documentation
Legal agreements
Lease interpretation
CAM and Realty Tax understanding
General ledger
Debits and credits
Prioritization
Time management
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Lease management platforms (Lucernex, Yardi, Tango, Leasecake)

Location

Canada

Work Type

Full-time

Experience Level

3-7 years

Education Level

Post-Secondary Education in a related field (e.g., Real Estate, Business, Accounting, Law) or equivalent industry experience

Salary/Compensations

Compensation is a starting point only and will be determined based on candidate experience.

About the Company

Neighbourly Pharmacy is Canada’s largest and fastest growing network of independent pharmacies.
We are seeking a highly-motivated Lease Documentation Administrator to join our Real Estate team.
Since 2015, Neighbourly has expanded its diversified national footprint to include 300+ locations and is Canada's largest and fastest-growing network of community pharmacies.
Our team of experienced industry leaders are passionate about providing exceptional patient care to our communities.
We have been recently recognized as one of Canada’s Best Managed Companies.
We know that our people are our most valuable asset, and we take pride in helping our employees realize their career goals.
You will directly contribute to Neighbourly’s rapid growth which has regularly been recognized externally, including via the following accolades: Named one of Waterstone Canada’s Most Admired Corporate Cultures 2025, Ranked #1 fastest growing company in Canada (Globe and Mail, 2020), Requalified on the Globe and Mail’s Top Growing Companies list over the last five years (2021, 2022, 2023, 2024 & 2025), Named as one of Canada’s Best Managed Companies for the last five consecutive years (2021, 2022, 2023, 2024 & 2025), Recognized on the 2022 New Innovators list (by Canadian Business magazine in partnership with the Brookfield Institute for Innovation + Entrepreneurship), Recognized on Canadian Business’ 2020 Growth List.
Neighbourly Pharmacy is Canada’s largest and fastest growing network of community pharmacies.
United by their patient first focus and their role as essential and trusted healthcare hubs within their communities, Neighbourly’s pharmacies strive to provide accessible healthcare with a personal touch.
Since 2015, Neighbourly has expanded its diversified national footprint to include over 300 locations across Canada, reinforcing the company’s reputation as the industry’s acquirer of choice.

Equal Opportunity

All employment is decided based on qualifications, merit, and business need.
We are an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all job applicants, employees, patients and customers.
Accommodation is available upon request for applicants with disabilities in the recruitment and assessment process and when hired.