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About the Role
Manage the flow of engineering documentation for solar installations, ensuring timely request, receipt, and upload of structural letters and affidavits. This role directly contributes to project quality, compliance, and customer satisfaction.
Responsibilities
- Coordinate and manage requests for all engineering letters, affidavits, and related documentation to support solar project approvals.
- Track and follow up with engineering partners to ensure timely completion of all required materials.
- Upload and organize documentation accurately within company systems and partner engineering platforms.
- Communicate professionally with vendors, engineers, project managers, and fellow team members to ensure seamless information flow.
- Monitor document status and timelines, proactively addressing delays or missing items to prevent project bottlenecks.
- Maintain accurate records and ensure that all documents are properly formatted and accessible to relevant stakeholders.
- Collaborate cross-functionally with permitting, engineering, and operations teams to support efficient project progression.
- Contribute to continuous improvement efforts by identifying opportunities to streamline workflows and improve turnaround times.
Requirements
- 2+ years of experience in construction, engineering coordination, or related administrative/project support role.
- Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook).
- Experience with Salesforce.com or similar CRM/project management tools preferred.
- Excellent written and verbal communication skills - professional, courteous, and solution-oriented.
- Strong organizational and time management abilities with the capacity to handle multiple priorities efficiently.
- High attention to detail and accuracy in document handling.
- Proven ability to work collaboratively in a team environment while maintaining accountability for individual deliverables.
- Positive attitude, adaptability, and a commitment to delivering excellent internal and external service.
Skills
- Microsoft Office Suite (Word, Excel, Outlook)
- Salesforce.com or similar CRM/project management tools
- Written communication
- Verbal communication
- Organizational skills
- Time management
- Attention to detail
- Collaboration
- Adaptability
Experience Level
- 2+ years
Salary/Compensations
- $20 - $25 / hr