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About the Role
The Bursar leads a department critical to administration and student services, responsible for maintaining the accuracy of student tuition and fee accounts, overseeing billing, and approving adjustments and refunds. This role also acts as a cashier for operational receipts and disburses financial aid funds, serving as the institutional expert on student account policies, procedures, and compliance with Federal and State guidelines. Collaboration with other College areas is key to improving processes and strengthening administrative operations.
Responsibilities
- Maintains accuracy of student tuition, bookstore, and fee accounts, overseeing billing and receipt processes for timely statements.
- Manages all student accounts, including full-time, part-time, work study, workforce development, and residency affirmations.
- Ensures proper accounting and timely deposit of all College funds from various sources.
- Reconciles General Ledger accounts assigned to the Bursar’s Office.
- Maintains policies and procedures for the Bursar’s Office and student receivables.
- Supervises and leads Bursar's Office staff, providing management, training, and support.
- Ensures office coverage and excellent customer service.
- Counsels and advises students on tuition and fee payment processes and options.
- Provides assistance with customer service, parent/student interactions, and dispute resolution.
- Chairs the tuition appeals committee.
- Stays informed of updates and patches for the student information system (CAMS).
- Troubleshoots and resolves student information system issues with IT assistance.
- Builds and tests tuition and fee assessments each semester.
- Coordinates with Information Technology on reporting, PCI Compliance, 1098T tax reporting, and third-party vendor integration.
- Assists the Controller with financial reporting, audit preparation, and internal controls.
- Partners with other College offices and directs resources to student financial policies.
- Maintains departmental budget control and seeks cost reduction opportunities.
- Manages third-party billing resources.
- Performs other duties as assigned.
- Works some evenings and weekends.
Requirements
- Associate’s degree in business administration, Accounting, or Finance required.
- Bachelor’s degree preferred.
- Working knowledge of accepted accounting principles, methods, and terms, with an emphasis on college and not-for-profit accounting.
- Knowledge of computer applications and terms regarding fund accounting.
- High level of knowledge of Federal and State rules and regulations related to student accounts.
- Minimum of five years of experience in accounting.
- Customer service and student accounts experience preferred.
- Supervisory experience preferred.
- A current NYS notary license is an asset.
- Demonstrated leadership competencies required.
- Three years supervisory experience preferred.
- Ability to perform with a high degree of diplomacy, confidentiality, and professionalism required.
- Commitment to confidentiality and high ethical standards required.
- Must obtain and maintain a NYS notary license.
Skills
- Accounting principles
- Fund accounting
- Federal and State regulations
- Customer service
- Student accounts management
- Supervisory skills
- Leadership competencies
- Quantitative analytic skills
- Writing skills
- Communication skills
- Organization skills
- Diplomacy
- Confidentiality
- Professionalism
- Ethical standards
- Budget management
Location
- Onsite
Work Type
- Full-time
Experience Level
- Minimum of five years of experience in accounting
- Three years supervisory experience preferred
Education Level
- Associate’s degree in business administration, Accounting, or Finance
- Bachelor’s degree preferred
About the Company
- Clinton Community College does not discriminate on the basis of race, sex, color, creed, religion, age, national origin, disability, marital status, sexual orientation, gender identity, transgender status, pregnancy, predisposing genetic characteristics, domestic violence victim status, military status or status as a disabled veteran or veteran of the Vietnam era or other statuses protected by state and federal law.
Equal Opportunity
- Consistent with the Americans with Disabilities Act, applicants who require reasonable accommodations during the employment process should notify Human Resources as necessary.