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About the Role
Larlyn Property Management is seeking an Accounts Payable Administrator to accurately and efficiently process invoices for payment, contributing to the company's mission of making communities better places to live and work.
Responsibilities
- Maintain vendor database
- Match invoice, packing slips, and purchase orders for AP data entry
- Enter A/P invoices, verify, and post to A/P module
- Process cheque disbursements
- Match entered invoices to processed disbursements
- Daily download of bank statements for clearing of cheques and other AP items
- Address vendor matching and payment issues
- Continuously review accrued materials details to eliminate duplicate costs
- File and maintain all documents
- Support corporate accounting and administration, including AR and AP
- Manage accounts payable overall
- Perform data entry, including AR deposits
- Prepare AP cheques and electronic payments
- Post cleared cheques in the accounting system's Banking Module daily
- Deposit cheques and process payments at the bank
- Process supplier credit applications
- Respond to vendor inquiries professionally and promptly
- Coordinate with vendors regarding invoicing and payment inquiries/discrepancies
- Perform reconciliations for supplier statements of account and monthly visa statements
- Ensure rebillable charges (e.g., couriers) are processed and prepare General Rebill uploads
- Match purchase orders (PO's) to packing slips and vendor invoices for quantity and price confirmation
- Follow up with suppliers for missing invoices before month-end and complete the Accounts Payable Accruals sheet by the due date
- Book expense claims to JE in the accounting system
- Provide monthly cash outflow estimates and daily updates
- Pull Material Receipts, match to Supplier invoices, and resolve issues with the maintenance coordinator
- Transfer reconciled hours and materials from the Work Order Control Sheet into the Internal Invoice
- Perform other duties as required
Requirements
- 1-2 years of experience in Accounts Payable
- Working knowledge of Yardi
- Basic fundamentals of Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Excellent communication skills (oral and written)
- Strong organizational skills, procedural knowledge, and time management skills
Skills
- Accounts Payable
- Data Entry
- Invoice Processing
- Vendor Management
- Reconciliation
- Microsoft Office Suite
- Yardi
- Communication
- Organization
- Time Management
Location
- London, ON
Work Type
- Full-time
Experience Level
- 1-2 years
Education Level
- University/Community College in Accounting or Business Administration is an asset
About the Company
- Larlyn Property Management believes people make a community a great place to be.
- The company strives to make homes, workplaces, and communities better.
- Larlyn's greatest strength is its people.
Equal Opportunity
- Larlyn Property Management is committed to developing inclusive, barrier-free selection processes and work environments.
- Accommodation measures will be taken to enable candidates to be assessed in a fair and equitable manner.