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About the Role
The Contract Administrator will work closely with legal, operations, accounting and production teams to review artist, venue, co-promotion, vendor, locations and sponsor agreements. This position will also process wire requests and deposits for artists and venues, and review venue insurance requirements per contract obligations.
Responsibilities
- Manage the full lifecycle of Special Events agreements, including drafting, issuing, negotiating, reviewing, executing, and maintaining venue license agreements.
- Draft, review, and administer ancillary agreements, including vendor agreements, data-sharing agreements, preferred catering agreements, and other event-related contracts.
- Collaborate with Sales, Finance, Legal, and other internal stakeholders to ensure accuracy of event details, contractual terms, and operational requirements.
- Review, collect, and approve certificates of insurance and related compliance documentation from clients, vendors, and third-party contractors.
- Develop, implement, and continuously improve contract administration processes, workflows, and communication channels between field teams and corporate offices.
- Maintain accurate and organized event files, ensuring all contracts, amendments, insurance documents, and related records are current and properly archived.
- Train and mentor new employees on contract administration processes, systems, and best practices.
- Serve as a primary point of contact for clients regarding contractual requirements, event documentation, and venue policies, ensuring timely and professional communication.
- Support business operations initiatives by identifying process improvements, enhancing reporting capabilities, and driving operational efficiencies across the Special Events division.
Requirements
- High School Diploma or its equivalency (BA/BS Degree Preferred)
- 2-4 years Of related work experience
- Paralegal, legal experience preferred
- Basic knowledge of contract administration and legal language
- Strong attention to detail and highly organized
- Ability to compare/analyze documentation
- Strong written and verbal communication skills
- Knowledge of Microsoft Office programs (Excel, Outlook, Word) and Adobe software
- Ability to prioritize, multi-task and perform well under pressure
- Interest/knowledge of music industry preferred
Skills
- Contract administration
- Legal language
- Attention to detail
- Organization
- Documentation analysis
- Written communication
- Verbal communication
- Microsoft Office Suite (Excel, Outlook, Word)
- Adobe software
- Prioritization
- Multitasking
- Working under pressure
Location
- Los Angeles
Work Type
- Full-time
Experience Level
- 2-4 years
Education Level
- High School Diploma
- BA/BS Degree
Salary/Compensations
- $27.44 - $29.85
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Paid holidays
- Vacation time
- Sick time
- Company paid basic life insurance
- Voluntary life insurance
- Parental leave
- 401k Plan with employer match
- Flexible spending account options
- Health savings account options
- Wellness offerings
About the Company
- AEG brings music, sports, and live entertainment together to create moments people remember around the world.
- Each year, more than 100 million fans experience live events across five continents—from global touring, concerts, and festivals to iconic sports and entertainment destinations.
- AEG Presents is one of the world’s leading operators of tours, concerts, and music festivals.
- AEG Presents is driven by creativity, innovation, and purpose, and powered by people who want their work to show up in the real world.
Equal Opportunity
- AEG is an equal opportunity employer and does not discriminate against applicants or employees on the basis of race, color, marital status, disability, religion, age, sex, sexual orientation, national origin, genetic information, veteran status, or any other legally protected status recognized by applicable federal, state or local law.