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About the Role
Empire Justice Center seeks a part-time Legal Administrative Assistant for the Tax Advocacy Program to provide client support, manage cases, and assist with administrative tasks, offering a flexible 20-hour work week and a commitment to work-life balance.
Responsibilities
- Travel to and work in the Rochester Telesca Center office.
- Maintain the highest standard of ethics and professionalism.
- Maintain and enter data into the Tax Advocacy Program databases, case management systems, and client files.
- Provide case support, including document preparation.
- Coordinate and schedule client interviews.
- Conduct client intake.
- Schedule and follow up on client and related meetings.
- Assist with the preparation of grant applications and reports.
- Demonstrate a high level of comfort and commitment to working with people from marginalized communities.
- Work closely with your assigned supervisor and participate in regular supervision meetings, including work plan development.
- Work well independently and as a member of a team.
- Other duties as assigned by your supervisor and/or to meet the organization’s needs.
Requirements
- Employment in this position is contingent upon successful completion of a background check.
- At least 5 years of administrative assistant experience.
- Proficiency in utilizing the Microsoft 365 Suite (Outlook, Word, Excel, Teams, SharePoint, PowerPoint), with the ability to quickly learn and adapt to other applications.
- Proficiency in utilizing Adobe and other document management systems, with the ability to schedule appointments, manage calendars, documents, and collaborative workflows.
- Excellent written and verbal communication skills.
- Case management experience.
- Strong technological, administrative, and organizational skills.
- Problem management experience.
- Ability to consistently meet deadlines.
- Ability to work in the office and the community, as determined by the supervisor.
- Access to reliable and consistent transportation with the ability to travel occasionally, as needed.
- Ability to regularly lift 5 lbs. and occasionally lift 10 lbs.
- Experience in and commitment to working with marginalized communities.
Skills
- Microsoft 365 Suite (Outlook, Word, Excel, Teams, SharePoint, PowerPoint)
- Adobe and other document management systems
- Scheduling appointments
- Managing calendars
- Managing documents
- Managing collaborative workflows
- Written communication
- Verbal communication
- Case management
- Technological skills
- Administrative skills
- Organizational skills
- Problem management
Location
- Rochester Telesca Center
Work Type
- Part-time
- Onsite
Experience Level
- 5 years of administrative assistant experience
Benefits
- Comprehensive health insurance plan for you AND your family
- 14 paid holidays
- Pro-rated vacation time
- Pro-rated sick time
- Pro-rated personal time
- Group term life insurance
- 403(b) with employer contributions (vesting after 12 months)
- Pro-rated bilingual salary enhancement for qualifying employees
About the Company
- Empire Justice Center is a diverse, highly respected statewide legal services organization that fights for marginalized low-income individuals and families across New York.
- We succeed through direct legal representation, high-impact litigation, legislative advocacy, and training the next generation of advocates.
- Our team is passionate, determined, and committed to justice for communities facing poverty, housing insecurity, immigration issues, domestic violence, disability discrimination, and civil rights violations in schools.
Equal Opportunity
- Empire Justice Center is an Equal Opportunity/Affirmative Action employer and strongly desires a diverse and inclusive workforce.
- Empire Justice Center provides equal employment opportunities to all employees and applicants.
- It prohibits discrimination and harassment of any type, specifically: race, color, religion, age, sex (including pregnancy and gender identity), national origin, disability status, genetics, neurodiversity, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
- If you need reasonable accommodations, please contact Human Resources at HRSupport@empirejustice.org.
- Empire Justice Center is committed to the full inclusion of all qualified individuals.
- As part of this commitment, Empire Justice Center ensures that persons with disabilities and/or communication barriers have reasonable accommodations.