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About the Role
The Legal Executive Assistant (LEA) plays an integral role in providing administrative and assistant support to multiple attorneys in a fast-paced environment. This individual is personable, responsive, and proactive with a strong work ethic and exceptional time management skills. The position requires performing diversified and confidential duties to enhance attorneys’ productivity. The role hinges on broad and comprehensive experience, skill, and knowledge of Firm policies and practices.
Responsibilities
- Act as a liaison between attorneys and other departments throughout the Firm
- Understand request requirements by reviewing requests thoroughly, clarifying needs, and asking thoughtful questions
- Resolve issues with a high level of attention to attorney preferences; provide accurate, valid, and complete information in response to requests by resourcefully leveraging available tools and systems
- Request and follow-up on conflict checks, open new client matters and submit electronic approvals, as needed
- Serve as an ambassador for both the Firm and assigned attorneys in interactions with clients
- Coordinate audit response letters
- Heavy calendaring in Outlook as required by assignment; manage contacts lists and send invitations. Act as a proactive gatekeeper of attorneys’ calendars and time
- Screen internal and external correspondence, emails, memos, and reports as required by assignment; assess priority and distribute in a timely manner
- Create and maintain case lists
- Proactively think ahead to meet and exceed the expectations of assigned attorneys
- Business Development – enter lawyer activity and client information into the Client Relationship Management System
- Collaborate with fellow LEAs to achieve successful request completion or resolution to the attorney’s and Firm’s satisfaction
- Create, edit, and process client bills as applicable
- Enter, proofread, and finalize diaries
- Create, format, edit, proofread, compare, print, scan, and photocopy documents in Word, Excel, and PowerPoint; prepare faxes, PDFs, and duplicating
- Answer phones: take and communicate accurate messages with appropriate urgency and follow up as necessary, route calls to appropriate legal and non-legal staff members
- Coordinate absence memorandums per attorneys’ specifications
- Arrange, coordinate, and organize travel with support from onsite agents and the online travel booking tool
- Prepare and submit expense reports and reimbursements
- Manage conference room reservations; organize services/setups, advise building’s lobby desk of visitors
- Manage filing in iManage and personal workspaces; index and maintain file drawers as necessary
- Research as requested
- Build sustainable relationships of trust through open and interactive communication
- Go the extra mile to engage lawyers and reduce attorney focus on administrative matters
- Provide absence coverage for other LEAs
- Participate actively in the development and maintenance of LEA shared resources
- May be asked to perform personal tasks (not limited to printing, filling out applications, billing, etc.)
- May be asked to train new employees on Cleary’s support standards, systems, policies, and procedures
- Other duties as assigned
Requirements
- Experience handling matters of a confidential and sensitive nature
- Exhibits strong attention to detail and ability to thoroughly complete tasks with minimal direction
- Demonstrates superb time management skills
- Demonstrates a strong work ethic and “can-do” attitude
Skills
- Microsoft Office Suite
- Outlook
- Time entry software
- Expense processing
- Business development tools
- Document management tools
- Travel services and tools
- Communication
- Service Orientation
Experience Level
- 2+ years of administrative support experience
Education Level
- Bachelor’s degree
Salary/Compensations
- $80,000 to $90,000
Benefits
- Health care benefits
About the Company
- Cleary Gottlieb is a pioneer in globalizing the legal profession with 14 offices in major financial centers around the world, operating as a single, integrated global partnership.
- The firm employs approximately 1,100 lawyers from more than 50 countries.
- Since 1946, lawyers and staff have worked across practices, industries, jurisdictions, and continents to provide clients with simple, actionable approaches to their most complex legal and business challenges.
- The firm supports every client relationship with intellectual agility, commercial acumen, and a human touch.
Equal Opportunity
- We are an equal opportunity employer and prohibit discrimination based on any category protected by law.
- Cleary provides reasonable accommodations to enable otherwise qualified employees to perform the essential functions of their position, provided the accommodation does not pose an undue hardship to the Firm.