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About the Role
Provide administrative support for the Publisher on various fiction and memoir titles, and to the Associate Publisher on publishing activities. Responsibilities include updating presentations, tracking expenses, monitoring deadlines, submitting awards, and processing invoices. Also provide general departmental support such as ordering supplies, distributing materials, booking conference rooms, and taking meeting minutes.
Responsibilities
- Provides administrative support and assists in coordinating the publication process from manuscript to book.
- Assists with special projects in the department as needed.
- Drafts correspondence, memos, and completes internal forms.
- Schedules, coordinates, and records the minutes for meetings, video conferences, and conference calls.
- Prepares and distributes materials and takes notes for team, department and seasonal meetings.
- Processes invoices and monthly expense reports.
- Assists with preparation of materials for seasonal meetings and sales communications.
- Orders galleys and books for mailings and office supplies.
- Acts as the point person for the awards submission process, sending out monthly emails to editors about upcoming awards and deadlines.
- Assists with completing mailings as needed.
- Transmits manuscripts to production, and liaises with authors, agents, and other departments across the company in support of the publication process.
Requirements
- College degree or equivalent work experience
- Ability to multi-task and manage time effectively
- Excellent writing, communication, and organizational skills
- Proficiency with Microsoft Word, Excel, and PowerPoint
- Previous admin or publishing oriented intern experience a plus
- Cover letters are strongly preferred.
Skills
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Administrative Support
- Publishing Process Coordination
- Meeting Scheduling
- Minute Taking
- Invoice Processing
- Expense Reporting
- Awards Submission Management
- Communication Skills
- Organizational Skills
- Time Management
Location
- New York City
Work Type
- Full-time
Experience Level
- Entry-level
Education Level
- College degree or equivalent work experience
Salary/Compensations
- $55,000
Benefits
- Comprehensive and highly competitive benefits package
- Variety of physical health benefits
- Retirement and savings benefits
- Caregiving benefits
- Emotional wellbeing benefits
- Transportation benefits
- Other benefits
- Elective benefits
About the Company
- Ecco is a small, author-centric imprint with a progressive spirit, and our mission is to publish a select list of eclectic, diverse, and forward-thinking books.
- Ecco is home to both legendary authors and new talents, and our titles include top literary and commercial fiction, science and nature, biography, politics, poetry, cookbooks, memoir, literature in translation, and rediscovered classics.
- Our authors have won numerous prizes and awards, including the Nobel Prize, the Pulitzer Prize, the National Book Award, and many others.
- For over 50 years, Ecco books have forged lasting relationships with readers.
- HarperCollins Publishers is a company full of people who are passionate about books.
Equal Opportunity
- HarperCollins Publishers is an equal opportunity employer.
- HarperCollins Publishers is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at TalentManagement@harpercollins.com. Note: we will only respond to accommodation requests.