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About the Role
The Director, People Operations ensures daily operations including technology, site finances, staff HR, and general site support at the site-level.
Responsibilities
- Monitor and provide monthly reporting on expenses and forecasts in partnership with the Executive Director.
- Monitor departmental expenses and recommend strategies to ensure City Year Buffalo meets quarterly expense goals.
- Manage purchasing and invoice processes, including expense reports, purchasing cards, petty cash, and travel budgets.
- Lead the annual budget design process for the site.
- Serve as the liaison to the Site Board Governance Committee.
- Lead a data-driven strategy to foster a positive staff culture, including professional development and staff engagement initiatives, in collaboration with the Executive Director.
- Partner with hiring managers to develop and coordinate talent sourcing, recruitment, and hiring strategies for open positions.
- Coordinate new staff onboarding to ensure they have the necessary materials, information, and support.
- Lead, manage, support, and monitor the development and implementation of City Year Buffalo’s site strategic plan.
- Serve as liaison with City Year headquarters as part of the People Points community, contributing to the development and communication of organization-wide policies and practices.
- Support staff and AmeriCorps members with understanding and navigating City Year benefits and HR policies and resources.
- Ensure effective, smooth support and collaboration for site-wide events.
- Lead collective site efforts and accountability measures for site-wide initiatives such as Diversity, Belonging, Inclusion, and Equity work and Site Advancement Planning.
- Lead efficient and positive operational impact of the City Year Buffalo site.
- Oversee the maintenance of relationships with building management and vendors.
- Maintain and update site internet and communications, including SharePoint and Microsoft Teams environments.
- Support user-experience in systems including Workday and the Microsoft Suite.
- Manage office policies for community upkeep and maintenance, and communal office space.
- Lead the successful implementation of Corps Experience elements including uniform management, bus passes, pantry, relocation payments, and temporary housing efforts.
- Assess IT issues and needs at the site-level and track site assets.
- Serve as the staff point for the Board Governance committee.
- Assist other committees with special projects by conducting research, collecting and analyzing data, drafting reports, and preparing presentations.
- Create board pre-read documents, presentations, and collateral materials for site board quarterly meetings.
- Support media and messaging needs for crisis management at the site.
Requirements
- City Year does not sponsor work authorization visas.
Skills
- SharePoint
- Microsoft Teams
- Workday
- Microsoft Suite
Location
- Hybrid On-Site/Remote
Work Type
- Hybrid
- On-Site
- Remote
Experience Level
- Director
Salary/Compensations
- $65,000 to $70,000
Benefits
- Health insurance with Flexible Spending Account
- Paid vacation
- Holidays
- Parental leave
- 401K
- Medical coverage
- Dental coverage
- Vision coverage
- Life insurance
- Accidental death and dismemberment coverage
- Disability coverage
- Flexible Spending Accounts (FSA)
About the Company
- City Year is a non-profit organization.